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(RFP500586) Associate, Administrative & Project Support (Rome, Italy)
Job Location:
Monthly Salary:
Posted:
24 August 2026 (23 days ago)
Posted:
Application Deadline:
21 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
The Organization
The Alliance of Bioversity International & CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve peoples lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.
The Alliance works with local national and multinational partners across Latin America and the Caribbean Asia and Africa and with the public and private sectors. The Alliance is part of CGIAR a global research partnership for a food-secure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources and ecosystem services.
About the position
Based in Rome and under the direct supervision of Senior Manager Business Development and Diversification the position provides administrative financial and project support to the Accelerate for Impact Platform (A4IP) ensuring smooth daily operations effective budget management and timely project coordination. The role supports internal teams and external stakeholders including donors partners and service providers with responsibilities spanning operational financial and reporting activities within a regional and global development context.
Key duties and responsibilities
- Coordinate administrative logistical and operational functions including meetings travel procurement and documentation.
- Support budget monitoring financial tracking and documentation for donor-compliant reporting to ensure proper allocation and utilization of project funds.
- Assist in project coordination documentation and reporting to facilitate the delivery of project objectives and results.
- Collaborate with internal teams including project staff finance procurement and HR to ensure smooth workflows.
- Liaise with external stakeholders such as donors partners vendors and service providers for operational and contractual matters.
- Coordinate with the Legal team for review of MoUs contracts and agreements to ensure compliance with institutional policies.
- Maintain accurate records financial tracking tools and filing systems.
- Consolidate inputs and support the drafting of high-quality narrative and financial reports work plans and project documentation.
- Ensure timely and compliant processing of invoices contracts and reimbursements.
- Support knowledge management by documenting project results lessons learned and best practices.
Requirements
Required qualifications and experience
- Undergraduate degree preferably masters degree in Business Administration Social or Political Sciences International Relations Law Development Studies or related fields from an accredited institution.
- Preferably 3 years (at least a minimum of 2 years) of relevant professional experience in administrative financial or project support roles preferably within international organizations or development contexts.
- Experience in budget monitoring financial tracking and donor-compliant reporting.
- Experience in project support documentation and workflow support.
Required competencies
- Proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and collaboration tools (Teams SharePoint); experience with SAP Concur or similar ERP systems is a plus;
- Excellent written and oral communication skills in Italian and English; knowledge of Spanish French or Arabic is an advantage.
- Strong interpersonal skills with the ability to establish and maintain effective working relationships with team members and external stakeholders.
- Meticulous and highly organized with strong attention to detail and a commitment to delivering high-quality outputs.
Benefits
Terms of employment
This position is a nationally recruited staff position based in Rome Italy.
The initial contract will be for up to one (1) year subject to a probation period of six (6) months and is renewable depending on performance and availability of resources.
This position is graded at BG06 level with a minimum annual basic salary of Euro 43306 in a scale of BG02 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance retirement plan staff training and development paid time off and flexible working arrangements.
The Alliance of Bioversity International & CIAT is committed to fair safe and inclusive workplaces. We believe that diversity powers our innovation contributes to our excellence and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures races colors religions sexes national or regional origins ages disability statuses sexual orientations marital status and gender identities. Female candidates are strongly encouraged to apply.
Please note that eligible applicants must have the legal status to live and work in Italy:
- Be Italian nationals holding a valid passport or identity card.
- Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrars Office (Anagrafe).
- Or NonEU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).
Applications
Please note that only shortlisted candidates will be contacted.
Applications closing date: 6 September 2026
Please note that email applications will not be considered.
