Office & Events Specialist (On-site)

Translated is where technology and humanity meet to create global understanding. Founded in 1999 by a linguist and a computer scientist we are on a mission to allow everyone to understand and be understood in their own language.

We envision a world where people from different cultures can communicate seamlessly with unprecedented access to knowledge cultural exchange and business opportunities.

To make this possible we combine a network of over 500000 vetted native-speaking language professionals with a unique translation AI Lara capable of recognizing its limits and explaining its choices. Through an ecosystem of AI-powered translation tools (Matecat Matesub and Matedub) an enterprise localization platform ( TranslationOS) and an online translator (Lara Translate) we support more than 400000 clients in 200 languages helping people and organizations connect across cultures.

Everything we build reflects a simple principle: technology should amplify human potential not replace it. Whether through a marketing campaign an event or a new process every project at Translated contributes to a larger purpose: bringing people closer together through understanding.

Pi Campus embodies that vision: 8 villas surrounded by nature designed to help people work with clarity connect with others and grow personally and professionally.

At Translated youll join an international collaborative environment where curiosity creativity and excellence are valued as much as results.

We believe in humans.

We are looking for a proactive mid-level Office & Event Specialist to ensure that our environment runs smoothly every day and that our villas are always welcoming and operational. This role sits at the intersection of operational excellence community care and strong problem-solving skills.

You will be the beating heart of the campus the go-to person for resolving daily unexpected issues the driving force behind our events and the main coordinator for all our partners and vendors. You will create the ideal conditions for teams to do their best work by combining empathy structure and a proactive approach.

Key Responsibilities

Office Activities & Operations

• Act as one of the primary points of contact for all villa needs and malfunctions promptly managing and routing tickets through dedicated corporate channels and task boards.
• Ensure a smooth and welcoming onboarding experience for new hires by coordinating their initial workspace and equipment setup and leading campus orientations and daily guidelines.
• Oversee end-to-end travel logistics for employees guests and corporate gatherings managing flights accommodations visa applications and travel insurance.
• Resolve daily logistical hurdles ranging from hardware and printer support to national and international shipping.
• Manage end-to-end hardware operations for our employees from tracking inventory and procuring approved devices and accessories to handling initial device setup and testing prior to handover or shipping while also coordinating with external IT partners to troubleshoot everyday PC issues and manage hardware repairs with authorized support centers.

Vendor Management & Facility Support

• Manage daily facility operations by coordinating interventions and maintaining relationships with a wide network of external vendors and companies (cleaning gardening alarm maintenance water/coffee distributors waste disposal and pest control).
• Constantly monitor villa consumption and manage supplies (groceries stationery fruit equipment) avoiding waste and placing orders within the allocated budget.
• Ensure that the products used by vendors (e.g. soaps detergents) align with corporate sustainability and ESG policies.
• Manage corporate agreements (gyms wellness centers hotels) and coordinate wellness professionals operating on campus such as massage therapists and personal trainers.
• Support the administration team by tracking costs for the budget and managing invoices and payments for vendors and trainers.

Events & Community Experience

• Plan coordinate and manage the logistics for corporate events and monthly gatherings.
• Bring our people programs to lifefrom team-building and volunteering initiatives to wellness and health campaigns turning ideas into well-run engaging experiences on campus.
• Manage end-to-end pre- and post-event logistics - coordinating with catering cleaning and maintenance teams for space setup and breakdown - to deliver seamless experiences for employees and guests.

Requirements

• 24 years of experience in Office Management Facility Management or event organization within dynamic and international companies.
• Bachelors degree required ideally in Business Management Hospitality/Event Management or Languages and Communication.
• Proven track record in organizing corporate and non-corporate events as well as managing budgets.
• Demonstrated ability to manage vendors budgets and cross-functional relationships effectively.
• Excellent problem-solving skills and the ability to handle daily unexpected events with a calm practical and proactive approach.
• Excellent organizational coordination and prioritization skills to handle administrative logistical and relational tasks simultaneously.
• Strong interpersonal skills emotional intelligence and a genuine passion for supporting people.
• Fluency in Italian and English (minimum C1 level) to collaborate effectively in an international team.

Headquarter

Translated is hosted at Pi Campus a working environment immersed in nature where six luxury villas in Rome Italy have been converted into functional offices designed to foster talent growth. Pi Campus is also a venture firm created by Translated to reinvest part of its profits into promising AI startups.

Application Process

We will conduct an initial screening based on the information you provide about yourself and your experience. Candidates whose profiles align with the job requirements will be contacted for an initial introductory call. Successful candidates will then be invited to an interview to discuss their experience.

If everything goes well we will make you an offer to join our team.

Our Offer

Depending on expertise the offered salary typically ranges between 25.00000 and 30.00000. Compensation generally grows quickly as experience leads to greater contributions. Exceptionally strong candidates may be offered salaries above this range to acknowledge their higher potential impact.

We offer a flexible remote work policy combined with a requirement for periodic presence at our Rome headquarters.

Benefits and Perks

At Translated we see our people as athletes and Pi Campus as the place where they can reach their full potential. This vibrant environment fosters talent aggregation and continuous growth of mind body and spirit.

We nurture and support the teams personal and professional development every day through growth-oriented initiatives like personalized learning paths and networking events with industry leaders health-oriented initiatives like massages sauna and workouts in our gym and swimming pool as well as relaxation rooms open meeting rooms a cafeteria and fully equipped kitchens in every case of need every team member has access to psychological legal and financial support.

Learn more about our company: Statement

At Translated we proudly embrace and celebrate the unique qualities each individual brings to our team regardless of race sexual orientation gender identity or any other difference.

We recognize that diverse perspectives empower us to overcome challenges foster innovation and drive excellence. As an inclusive and equal-opportunity employer we are committed to cultivating an environment where everyone feels welcome valued and supported in reaching their full potential.