Office Coordinator & Administrative Assistant

At Fresenius Medical Care we are the global leader in kidney care committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality innovative products services and care across the entire healthcare journey. Guided by our visionCreating a future worth living. For patients. Worldwide. Every work with purpose and compassion supported by a global team of over 110000 employees.

Within our Care Enablement segment we develop and provide life-sustaining medical products digital health solutions and therapies that empower clinical teams and improve patient outcomes. Our FME Reignite strategy drives transformation through innovation efficiency and sustainable growth.

Our values guide how we work:

• We Care for our patients each other and our communities
• We Connect across teams and borders to deliver excellence together
• We Commit to doing things the right way growing with purpose and leading kidney care with integrity and innovation

Goal of function: Provide comprehensive administrative operational and logistical support to ensure the efficient functioning of the department and a seamless employee and stakeholder experience.

Your Responsibilities:

• Act as the first point of contact for visitors and guests ensuring a professional reception experience
• Coordinate office maintenance activities and follow up with external vendors and service providers
• Organize business travel arrangements including flights accommodation and transportation
• Provide administrative support to the team and ensure smooth day-to-day operations
• Maintain accurate records documents and databases
• Coordinate meetings appointments and calendars as required
• Prepare update and distribute reports presentations and correspondence
• Support internal processes by handling administrative requests in a timely manner
• Assist with data entry filing and document management
• Liaise with internal stakeholders to ensure effective communication and follow-up on actions
• Monitor shared mailboxes and respond to inquiries or redirect requests as appropriate
• Support the organization and coordination of events meetings and other team activities
• Ensure compliance with company policies and administrative procedures
• Support the coordination of events site access and visitor management
• Assist with ad hoc administrative tasks as required

Your Profile:

• 2 years of experience in office administration facility management or departmental support within structured corporate environments
• University degree in Public Relations Communications Foreign Languages Business Administration or a related field is an advantage
• Experience supporting reception office management vendor coordination and travel arrangements
• Fluent in English both spoken and written
• Strong problem-solving skills with the ability to adapt quickly to changing priorities and situations
• Proactive self-driven and able to work independently with minimal supervision
• Excellent communication skills and a high degree of discretion and professionalism
• Experience in event planning coordination and logistics management
• Tech-savvy with the ability to learn and navigate corporate systems efficiently
• Advanced proficiency in Microsoft Office Suite particularly Excel Word and PowerPoint
• Strong familiarity with SAP Concur SAP Ariba and Aravo platforms
• Experienced in supporting administrative operational procurement expense management and vendor-related processes

Our Offer for you:

There is a lot you can discover at Fresenius Medical Care regardless in which field you are an expert and how much experience you have - all dedicated to your professional journey.

• Whether in front of or behind the scenes - you are helping to make ever better medicine available to more and more people around the world
• Individual opportunities for self-determined career planning and professional development
• A corporate culture in which there is enough room for innovative thinking - to find the best solution together not the quickest one
• A large number of committed people with a wide range of skills talents and experience
• The benefits of a successful global corporation with the collegial culture of a medium-sized company

This role starts within a minimum annual gross salary benchmark of 39.000 in accordance with applicable transparency regulations. The final offer will be determined based on experience skills and internal addition we offer a competitive total rewards package including short-term and long-term incentive plans as well as a range of benefits.