Internship PMO Back Office & AI-Driven Data Automation

D-Orbit is looking for a PMO Back Office & AI-Driven Data Automation Intern to join our PMO Operational Excellence team based in Fino Mornasco.

In this role you will support the PMO in the execution of the programme reporting cycle ensuring the collection validation and consolidation of project data across multiple Business Units.

You will also contribute to improving operational efficiency by analysing repetitive reporting activities and prototyping automation solutions including the use of AI-based tools for data collection verification and aggregation.

You will work closely with Project Managers PMO team members and management stakeholders contributing to accurate programme reporting data-driven decision making and the continuous improvement of project governance processes across the organisation.

Key responsibilities

Programme reporting and back office

• Collect and verify the completeness and consistency of progress files submitted by Project Managers
• Consolidate programme data: estimate at completion (EAC/ETC) actuals variances against cost and schedule baselines project margin
• Maintain and update the departmental KPI set and the summary dashboard serving management and the Business Units
• Prepare periodic reporting packages (monthly and ad hoc) and support portfolio reviews
• Reconcile project data against corporate sources (ERP time recording system)
• Maintain PMO templates and process documentation

Automation and AI tools

• Map the reporting activities with the highest manual workload and identify automation opportunities
• Develop scripts and workflows for the extraction normalisation and automated aggregation of data from heterogeneous files
• Test generative AI tools to support narrative summarisation of reports anomaly detection in datasets and quality control of the input received from PMs with the support of D-Orbit IT department.
• Document the solutions developed and hand them over to the team so that they remain usable and transferrable.

What the experience offers

• End-to-end visibility over the programme portfolio of a NewSpace company and its financial control mechanisms
• Direct exposure to Project Managers Business Units and the Finance and Operations functions
• A concrete scope in which to apply AI-Driven data analysis and automation skills with measurable impact on the teams work

Requirements

Essential

• Degree (Bachelors or Masters including final-year students) in Management Engineering Economics Engineering Statistics or a related field
• Prior hands-on exposure to AI tools (e.g. Claude Copilot) in a study or work context with a basic understanding of their capabilities and limitations
• Analytical mindset accuracy and attention to data quality
• Good written and spoken English
• Genuine interest in process automation and in the professional use of AI tools

Desirable

• Familiarity with project management and project control concepts (WBS earned value budget and forecast)
• Experience academic or personal in using LLMs to process data or documents

Soft skills

• Ability to engage with a range of stakeholders and to chase information tactfully and persistently
• Self-organisation and reliability against deadlines in an environment driven by recurring reporting cycles
• Discretion in handling financial and project data

Terms

Full-time 6-month internship with expense allowance 800 company canteen (8 meal vouchers) and structured mentoring. Possible consideration for a longer-term position at the end of the programme.

Additional Benefits

• Meal vouchers
• Variable compensation
• Wellhub platform offering a wide range of fitness wellness and wellbeing services
• Serenis platform including unlimited individual psychotherapy nutrition and coaching sessions
• Flexible working arrangements including smart working options and flexible scheduling based on role and team requirements

Who we are
Are you ready to take your career to new heights At D-Orbit were pioneering the future of space logistics and transportation. Established in 2011 our company has been at the forefront of helping businesses unlock the full potential of the final frontierprofitably and sustainably.

As a member of our team youll have the opportunity to work alongside a diverse group of highly skilled individuals all driven by a shared passion for innovation and excellence. So if you are passionate about space and ready to take your ambition to new heights join us in our global mission to push the boundaries of whats possible!

D-Orbit is part of a broader group that also includes Planetek bringing together complementary expertise in space logistics Earth observation geospatial solutions and advanced space services. Together we share a common ambition: to enable innovative sustainable and high-impact solutions across the space sector.

Why join D-Orbit

• Work on missions that shape the future of space
• International and multidisciplinary environment
• Flexible working model
• Opportunity to contribute directly to company growth
• High level of autonomy and ownership

Heres how our hiring process workssimple and straightforward:

• Application Review We carefully review applications that match the key requirements of the role. If your profile is selected for the next stage a member of our People & Culture team will contact you directly.
  We genuinely appreciate every application even when there is not a match for the current opportunity.
• Introduction Call A conversation with the People & Culture team to get to know each other discuss the opportunity and align expectations.
• Technical and Team Interviews One or more interviews focused on the skills experience and approach relevant to the role.
• Offer If there is a strong mutual fit we will share an offer and discuss the next steps.

The exact process may vary depending on the role.

We aim to keep candidates informed throughout the process and appreciate your patience as we carefully evaluate applications.

Were excited to get to know you and see if you might be the next person to help us shaping the future of space!

NON-EU applicants:

At this time we can only consider candidates who already have the legal right to work in the country where the position is based.

Please note that this role requires a regular on-site presence and is not a fully remote position.

Some activities must be carried out in our facilities many others are location-independent and they can be performed effectively even remotely. This is why we dont measure the performance of people by how many hours they spend at the office: we only measure the outcome.

At D-Orbit diversity and inclusivity are not just values they are integral to our mission and the way we operate. We are committed to fostering an environment where all individuals are respected valued and celebrated for their unique backgrounds perspectives and experiences. We believe that a diverse and inclusive workplace is not only the right thing to do but it also leads to better decision making innovation and overall success. We actively strive to build a culture where everyone can bring their authentic selves to work and where all voices are heard and valued. We are dedicated to creating a workplace where everyone feels safe supported and empowered to share their ideas and where everyone is given equal opportunities to grow and excel. We believe that our differences make us stronger and we will continue to work diligently to create an inclusive culture at D-Orbit that reflects this belief.