Facilities Management Engineer P2

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ABOUT FACILITIES MANAGEMENT ENGINEER P2 AT WFP

The position is based in Rome and is part of the Global Head Quarters (GHQ)Facilities Management and Engineering Unit reporting to the Head of the Operations and Maintenance Engineering team.

THE ROLE

To provide facilities management and engineering expertise and contribute to the efficient delivery of building management services for Global HQ and Country Offices.

KEY ACCOUNTABILITIES (not all-inclusive within delegated authority):

and Maintenance:

• Manage the day-to-day administration of maintenance and facility management service contracts (i.e. cleaning porterage waste disposal gardening) and monitor contractor performance against contract specifications and KPIs.

• Support the management of utilities contracts including provision of procurement specifications.

• Preparing technical specifications for facility management services tenders.

• Support the uninterrupted functionality of critical building systems including Heating ventilation and air conditioning systems (HVAC) power supply water systems and security infrastructure; assist in responding to facility emergencies (e.g.: system failures leaks power outages) and coordinate timely resolution to minimize disruption.

• Contribute to optimizing energy and resource use through sustainable practices and efficiency improvements. Identify and implement energy-saving measures to reduce operational costs.

• Monitor and report on the environmental performance of building operations.

• Perform quality and compliance activities in line with WFP policies and procedures Italian norms and standards contractual technical specifications and relevant best practices.

• Promote a safe working environment by monitoring compliance with workplace Health and Safety standards and Fire Safety standards.

• Liaise with landlords for extraordinary maintenance actions.

2. Project Management Support

• Prepare cost estimates and work schedules and monitor expenditures against assigned project budgets.

• Supervise contractors and service providers to ensure smooth project execution.

• Coordinate the delivery of assigned infrastructure improvement projects following the defined scope timelines and quality standards.

• Support the preparation of reports on the use of Government Funds for facility improvements ensuring accuracy and compliance with reporting requirements.

3. Field Support:

• Provide technical advice to the field offices on issues related to all the above duties remotely or on-site.

• Conduct site assessments of WFP facilities in the field and contribute to the development of remedial plans to ensure suitability for operational purposes safety and efficiency of structures and equipment in line with WFP policies criteria and standards.

In addition to the specific duties listed above:

• Contribute to the implementation of WFP Policies standards norms and practices ensuring compliance with wider WFP policies procedures guidelines and operations.

• Prepare evidenced based recommendations for senior staff on measures to improve WFP facilities suitability for operational purpose safety and efficiency of structures and equipment.

• Maintain partnerships with internal and external clients to effectively meet clients expectations.

• Contribute to preparedness actions providing technical recommendations and guidance and monitor the management of risks.

• Other as required.

QUALIFICATIONS AND EXPERIENCE

Education:

• Advanced University degree in Engineering (Mechanical. Electrical Building Civil) or Architecture from an institution recognized by obtained after a minimum of five years of full time study.

• Accreditation to National Professional Register as Engineer or Architect or recognized equivalent by an appropriate national or international regulatory authority.

Experience:

• Minimum Three(3) years of post-graduate professional experience in operations and maintenance and 1 year experience of Mechanical Electrical and Plumbing (MEP) systems in large scale buildings (min. 20000 sqm).

• Experience in Contract Management.

• Experience with procurement procedures and practices.

• Experience in a UN organization would be an asset.

Knowledge & Skills:

• Demonstrated knowledge of Italian and European legislation and regulations in relation to maintenance and construction planning management and implementation.

• Good knowledge of public procurement procedures international contract formats and construction management procedures.

• Proficiency in MS Office (Word Project Excel PowerPoint Outlook).

• Advanced knowledge of AutoCAD is required.

• Working knowledge of facilities management softwares (e.g. Archibus)

• In-depth knowledge of electrical and mechanical systems.

• Good knowledge of integrated Facility Management systems.

• Ability to communicate and understand technical documents in Italian is required.

MORE ABOUT YOU:

You have:

• Good technical problem-solving skills.

• Ability to understand and establish priorities and work by objectives.

• Ability to work in a team establish effective working relationships and communicate with internal customers (WFP HQ users) and people from different nationalities cultural backgrounds and competencies.

• Ability to work under stress and work overtime when required.

Language:

Fluency (level C) in in oral and written English and Italian is required. Intermediate knowledge (level B) of a second official UN language: Arabic Chinese French Russian Spanish and/or Portuguese (a WFP working language).

TERMS AND CONDITIONS

• This position is classified as an International Professional role and is open to candidates of all nationalities.

• Mobility is and continues to be a core contractual requirement in WFP. These positions are however classified as non-rotational which means the incumbents shall not be subject to the regular reassignment process unless the positions are reclassified as rotational. The selected candidates will be employed on a fixed-term contract with a probationary period of one year. These positions are open to both internal and external candidates.

• WFP offers an attractive compensation and benefits package in line with ICSC standards () including basic salary post adjustment relocation entitlement visa travel and shipment allowances 30 days annual leave home leave an education grant for dependent children a pension plan and medical insurance.

• The selected candidates will be required to relocate to Rome Italy to take up this assignment.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.