CEO Assistant Maternity Cover

We are the platform turning browsing into shopping. We connect 200 million shoppers with deals they love while boosting local sales for hundreds of top retailers and brands.

We help consumers save time and money while making smart shopping decisions and we support retailers and brands in engaging customers from online research to in-store purchases.

Ready to spark your growth with us

WHO WE LOOK FOR
We are looking for a trusted partner to join our team as a CEO Assistant for a maternity cover. In this position you will ensure seamless business continuity by keeping our CEO perfectly aligned and supported within our fast-paced global ecosystem

WHAT YOULL DO

• Own and drive the execution of the CEOs complex calendar efficiently coordinating requests across different countries global stakeholders and multiple time zones.
• Plan and execute seamless international business travel itineraries directly managing visa requirements bookings check-ins and all relative documentation while aligning with personal preferences.
• Act as the main point of contact for internal corporate workflows overseeing digital signatures purchase orders and expense management in close alignment with the Treasury department.
• Lead the organization of high-level internal corporate events executive executive sessions and support the coordination of company-wide corporate gatherings.
• Maximize the CEOs daily efficiency by filtering prioritizing and assembling essential reading materials reports and pre-meeting documentation.
• Manage corporate credit cards internal expense reporting tools and oversee complex medical insurance and personal reimbursement processes.
• Supervise and manage administrative updates requirements and logistics related to the executive company car.
• Provide dedicated support on confidential personal administrative tasks.

WHAT YOULL NEED

• Proven experience as a Personal Assistant or Executive Assistant supporting C-level figures within fast-changing international environments.
• Exceptional diplomacy absolute discretion and an empathetic communication style. You possess an accommodating open-to-listening approach.
• High resilience and decisiveness when driving the decision-making process. You are able to guide choices firmly navigate ambiguity and solve conflicts in a fast-changing landscape
• Exceptionally structured detail-oriented and proficient with digital executive tools travel booking platforms and budget pacing tools (Excel expertise is a plus).
• Full professional proficiency in both Italian and English is mandatory given the cross-country nature of our leadership team.

At our company we value diversity and actively encourage it we believe a variety of perspectives and backgrounds makes us stronger. We focus on potential rather than on having a perfect CV. If this role excites you and you believe you could grow into it even if you dont tick every single box in the requirements wed love to hear from you.

SALARY RANGE : 28.000 - 40.000 gross annual salary

LOCATION
While we have offices in Milan you can benefit from our flexible hybrid mode empowering you to work where youre most effective.

WHAT YOU WILL FIND AT SHOPFULLY

An opportunity to thrive in a rapidly scaling multinational company

A vibrant informal and inclusive work environment

We champion autonomy flexibility and a hybrid work model empowering you to own your work

Access to learning opportunities and regular feedback sessions

Enjoy our central modern offices featuring fresh snacks coffee (including vegan options!) and ergonomic setups

Engage in meaningful team events: offsites happy hours company parties and celebrations that unite us beyond daily tasks

We provide all the necessary equipment for you to work effectively and set up your workspace wherever you are

Benefit from additional country-specific advantages based on local contracts and practices

WHO WE ARE

Were a team of 450 people (and counting!) from 30 different nationalities. Were on a mission to innovate and we believe the key to that is seeing the world through a variety of perspectives. Thats why building a more diverse team as well as bringing in even more talent is so important for us.

TO FEEL AT HOME IN SHOPFULLY YOU NEED

• Progress Over Perfection: We move forward. a fast-moving world speed with purpose beats certainty without action. Momentum mattersnot for its own sake but because it drives results.

• Clarity Through Transparency: We bring each other along. We work in teams not silos. Transparency gives context and context enables action. That means we share decisions early publish work in progress and document outcomes so others can learn move faster and build better.

• Learn Loudly: We grow by doing and by daring. Big bets unlock big breakthroughs. But real innovation demands risk and risk always carries the possibility of failure. Thats not a flaw. Its the price of ambition.

• Challenge with Empathy: We speak up even when its hardbecause candor shows care and leads to better outcomes. Listening deeply is how we grow. Disagreeing openly is how we build trust.

Always Build Better: We are buildersof products systems and ideas. But more than that we are builders of better. Better has no finish line. Its a mindset.

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