Business Support Assistant G3, Supply Chain

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Business Support Assistant
TYPE OF CONTRACT: TAU G-3
UNIT/DIVISION: Air Transport Unit Aviation Service/Supply Chain Division
DUTY STATION (City Country): Rome Italy
DURATION: 03 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Providing support to the Air Transport Unit (ATU) to ensure sound contract management practices and overall efficiency in Aviation contract activities.
In the performance of his/her function the Business Support Assistant Aviation (Contracts) reports directly to an Aviation Officer ATU; and functionally to the Head of Air Transport Unit and is responsible for carrying out a range of duties including the following:

ACCOUNTABILITIES/RESPONSIBILITIES:

with Goods and Services on Global Jet A1 fuel to support procurement process.
data entry for fuel uplift for verification.
records for ground handling contracting.
standard data entry tasks in WINGs including for Long Term Agreements to bereleased by an Officer.
purchase orders for Air Transport (POATs) linked to related Long Terms Agreements(LTVQ) and verify that hours contracted and expenditures are reported accurately.
SESs once the relevant service is performed;
up with country offices to provide funding codes for the monthly payments to operators.
the verification of supporting documents/invoices and prepares payment requests.
discrepancies in consultation with service providers and present to responsible officer.
accurate excel spreadsheets on various records such as hours flown hours paid NonMission Ready days and related penalty deductions for distribution to UNHAS officers andoperators.
Air Operators with the verification of hours flown and paid and provides feedback toresponsible officer.
records of AURs for each country/aircraft on the shared unit hard drive and on theTeamwork Space platform.
COs with the recovery of fuel and other miscellaneous expenses from Air operators byverifying invoices received and escalating to the responsible officer.
information/data from internal system/database to support the creation of visualization material such as graphs tables preparation of reports etc.
any other duties as formally requested.

DELIVERABLES AT THE END OF THE CONTRACT:

Assist with Fuel open releases for all aircrafts under Aviation global contracts.
Maintain tracking sheet of fuel information related to purchased quantity uplifted location and process supplier invoices.
PO creation and Release for LTVQ and LTAV.

QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education.

Experience: Three or more years of experience of progressively responsible support experience including at least one year in the field of accounting transport insurance statistics operations or another related field.

Knowledge and Skills:

Knowledge: Experience utilizing computers including word processing spreadsheet and other software packages

Desired competencies:
-Ability to work in teams.
-Ability to work with minimum supervision
-Strong communication skills
-Ability to present information clearly and concisely

Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.