Aviation Officer

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of extreme weather shocks.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive diverse and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Aviation Officer

TYPE OF CONTRACT: CST WAE

UNIT/DIVISION: Aviation Service / Supply Chain & Delivery

DUTY STATION (City Country): Rome Italy

DURATION: 3 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

WFP Aviation Service is finalizing a comprehensive revision of the Aviation Transport Manual (ATM). Following the completion of technical reviews and stakeholder consultations additional support is required to complete the final editing consolidation harmonization and publication process of the manual and its associated annexes.

To support this effort WFP Aviation Service requires a When Actually Employed (WAE) resource to coordinate the finalization of the ATM complete and standardize all annexes and serve as focal point for the management of the external proofreading process.

Under the guidance of Quality Assurance Unit (QAU) and relevant Aviation Service stakeholders the WAE will support the completion of all activities required to produce a final publication ready version of the ATM and associated annexes.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Review and consolidate all approved comments and inputs received during the ATM revision process.

2. Draft complete revise and finalize all sections of the ATM ensuring that any incomplete missing or newly identified content is fully developed and aligned with WFP Aviation Service policies procedures operational requirements and industry best practices.

3. Ensure consistency of terminology structure references and formatting throughout the document.

4. Verify cross references section numbering tables annex references and hyperlinks.

5. Liaise with subject matter experts and relevant stakeholders to obtain required technical inputs and resolve outstanding content gaps.

6. Support final document quality checks prior to publication.

7. Review update and finalize all ATM annexes and associated templates.

8. Harmonize formatting style and numbering throughout the annex package.

9. Ensure consistency between annexes and the main ATM document.

10. Coordinate with relevant subject matter experts as required.

11. Act as focal point between WFP Aviation Service and the contracted proofreading company.

12. Coordinate submission of documents for proofreading.

13. Track review and consolidate proofreading comments.

14. Incorporate approved editorial changes into the final ATM package.

15. Ensure suggested editorial changes do not alter approved operational or policy content.

16. Conduct final document quality assurance checks.

17. Maintain version control and document change records.

18. Prepare final ATM and annex package for approval and publication.

19. Support coordination of final approval and dissemination activities as required.

DELIVERABLES AT THE END OF THE CONTRACT:

Consolidated ATM draft incorporating all approved inputs.

Complete and finalized ATM including all sections and appendices.

Finalized ATM annex package.

Consolidated proofreading process

Publication ready ATM package including all annexes and supporting documents.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced University

Degree in Aviation Management Aeronautical Engineering Aviation Safety Air Transport Management Logistics or a related field.

Alternatively a First University Degree combined with additional years of relevant professional experience and recognized aviation qualifications such as an Airline Transport Pilot License (ATPL) Commercial Pilot License (CPL) Air Traffic Control License Flight Operations Officer/Flight Dispatcher License Aeronautical Engineering qualification Remote Pilot License or equivalent professional aviation certification

Experience:

A minimum of five (5) years of progressively responsible professional experience in aviation operations operational support or other related aviation functions

Knowledge & Skills:

Knowledge of UNHAS operations air operations management safety and continuous improvement practices.

Understanding of humanitarian aviation operations and aviation governance frameworks.

Strong analytical organizational and problem-solving skills.

Good communication and stakeholder engagement skills including the ability to communicate HQ level and technical information clearly to different audiences.

Ability to work collaboratively in multicultural and multidisciplinary environments.

Proficiency in Microsoft Office applications and data analysis/reporting tools

Languages:

Full proficiency (level C) in English. Knowledge of other UN languages would be desirable.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.