administrative assistant

The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured international environment developing core administrative and coordination skills while working under guidance.

• Support calendar management and assist in scheduling meetings and appointments
• Help organize travel arrangements and logistics
• Maintain and archive documents (digital and physical)
• Assist in preparing basic reports presentations and internal documents
• Handle routine communications (emails calls correspondence)
• Support procurement processes (e.g. creating purchase requests tracking orders)
• Assist with expense report preparation and submission
• Support the organization of meetings events and site visits
• Collaborate with internal departments (HR Finance Facilities IT) as needed
• Follow company procedures and ensure administrative accuracy

• 02 years of experience in administrative or office support roles
• Internship or apprenticeship experience is considered a plus

• Basic to good knowledge of Microsoft Office (Outlook Excel Word PowerPoint)
• Willingness to learn corporate tools and systems (e.g. SAP internal platforms)
• Basic organizational and data handling skills

• Fluent Italian
• Good English (written and spoken)

• Good organizational skills and attention to detail
• Willingness to learn and grow professionally
• Positive attitude and team-oriented mindset
• Good communication skills
• Reliability and willingness to follow guidelines
• Ability to manage simple tasks with supervision