Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella Sicily needs an administrativeassistant for its leadership team: the link between management and everybody else and the reasonthe week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team and planning the meetings thatmatter
• Making sure the team has the information it needs when it needs it and liaising acrossfunctions to get it
• Keeping office policies procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff and looking after the service agreements behindthem
• Building and maintaining the filing systems physical and electronic so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reportingneeds

What you would bring

• Higher vocational training with post-related experience or a secondary qualification withmore of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape and the multi-tasking to surviveit
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible self-contained role at an international site on the Sicilian coast workingdirectly with the people who make the decisions and it runs from a standing framework rather thana one-off project.