Procurement Officer

Role Purpose

The Procurement Officer acts as the central point of contact for all procurement-related queries and is responsible for the end-to-end coordination and governance of procurement activities across SGS Ireland. The role combines strategic procurement delivery with hands-on operational management ensuring full compliance with SGS policies optimisation of cost and supplier performance and effective stakeholder engagement.

Key Responsibilities

Procurement Operations & Compliance

• Act as the first point of contact for all procurement queries providing guidance aligned to SGS policies and procedures.
• Coordinate all procurement activities across the business ensuring consistency and efficiency.
• Review all purchase orders to ensure compliance with SGS standards Delegation of Authority guidelines and best practice.
• Approve or reject purchase orders in line with internal controls and governance requirements.
• Ensure audit-ready documentation is maintained across procurement systems and processes.

Supplier & Contract Management

• Lead end-to-end sourcing activities including tendering evaluation negotiation and contract award.
• Negotiate and re-negotiate locally agreed supplier contracts to achieve best value and service delivery.
• Support implementation of global procurement contracts locally ensuring pricing and commercial terms are adhered to.
• Manage and maintain supplier agreements ensuring contract compliance and performance monitoring.
• Conduct supplier due diligence including compliance checks against SGS Code of Conduct prior to onboarding.

Vendor Governance & Master Data Management

• Manage vendor lifecycle processes including:
  • Vendor creation and approval
  • Updates to payment terms names addresses and status changes (activations/deactivations)
• Investigate and validate new vendors prior to setup to ensure compliance with internal policies.
• Maintain accurate and up-to-date vendor data to support procurement and finance processes.

Commercial & Cost Management

• Identify track categorise and report on cost savings and cost avoidance initiatives (CapEx OpEx and efficiency gains).
• Analyse spend data using tools such as Spend HQ to monitor trends and identify optimisation opportunities.
• Support delivery of procurement KPIs cost reduction targets and commercial improvements.
• Provide commercial guidance to stakeholders on pricing supplier selection and contract terms.

Stakeholder Engagement & Planning

• Partner with internal stakeholders as a trusted procurement advisor.
• Facilitate monthly (or as required) stakeholder meetings to review pipeline planning and upcoming projects.
• Support cross-functional collaboration with Finance Operations and Technical teams to align procurement solutions to business needs.

Procurement Systems Tools & Training

• Provide training in iProcurement systems for new users and refresher training for existing employees.
• Deliver ongoing support to procurement requestors and system users.
• Manage procurement platforms and reporting tools ensuring effective and compliant usage across the organisation.
• Support rollout and optimisation of procurement systems and tools (e.g. Oracle / GEP).

Catalogue & Purchasing Controls

• Manage and monitor procurement catalogues to ensure accuracy and alignment with approved suppliers.
• Create upload and maintain catalogues and associated contracts within procurement systems.
• Ensure catalogue pricing reflects agreed contractual terms and global agreements.

Facilities Fleet & Operational Procurement Categories

• Lead procurement activities across key operational categories including:
  • Fleet management: procurement of company vehicles management of national fleet database
  • Lease management: monthly validation data entry and approvals within the K-shuttle lease tool
  • Transport & tolling: DCI card management and e-flow tag administration
  • Facilities: negotiation of rent for all company premises
  • Insurance: coordination of insurance for vehicles buildings and personnel
• Liaise with Payroll to ensure BIK (Benefit in Kind) is correctly applied for company vehicles

Travel & Sustainability Management

• Manage Egencia (travel and accommodation platform) for Ireland ensuring compliance with company policy
• Monitor travel usage to support sustainability objectives and spend optimisation
• Contribute to sustainability initiatives aligned with SGS procurement strategy.

Governance Ethics & Continuous Improvement

• Ensure all procurement activity aligns with the SGS Code of Integrity and Professional Conduct
• Support audit requirements and continuous improvement of procurement processes
• Actively contribute to process standardisation efficiency improvements and best practice adoption across procurement
• Support broader regional/global procurement initiatives as required
• Ensure full compliance with the Companys Code of Integrity and Professional Conduct and act in accordance with SGS Irelands Equality & Diversity Policy and ensure others do so.
• At all times adopt a safe behaviour by exercising due regard for the health and safety of yourself colleagues and clients in line with the Companys policies and procedures

Qualifications :

Essential

• Bachelors degree or commercial qualification in Business Supply Chain Finance or related discipline.
• Minimum 3 years experience in a procurement or commercial role preferably within a multinational or regulated environment.
• Strong working knowledge of procurement systems (Oracle and/or GEP preferred).
• Advanced Excel and data analysis capability.
• Fluent English (written and spoken).

Desirable

• Experience supporting regional or global procurement initiatives.
• Exposure to contract management and supplier performance frameworks.
• Procurement or supply chain certification (e.g. CIPS) or working towards same.

Additional Information :

Skills & Knowledge

• End-to-end procurement lifecycle management
• Commercial negotiation and contract interpretation
• Financial and cost analysis
• Supplier relationship and performance management
• Data-driven decision making
• Understanding of procurement governance and compliance

Remote Work :

No

Employment Type :

Full-time