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PA to Chief Operations Officer, Grade V (08.005(2026))
Job Location:
Monthly Salary:
Posted:
7 August 2026 (30+ days ago)
Posted:
Application Deadline:
4 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: PA to Chief Operations Officer Grade V
Reference No: 08.005(2026)
Department / Directorate: CEO/COO Directorate
Reports to: Executive Assistant to CEO
Tallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospitalstrategythat has already delivered on the opening of a new renal unit day surgery centre step down facility in the community and a new ICU extension. It is an exciting time to join the TUH team and one of Irelands main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.
TUH is one of Irelands largest acute teaching hospitals incorporating adult psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local regional and national specialties. It is also a national urology centre the second largest provider of dialysis services in the country a regional orthopaedic trauma centre and a designated trauma unit.
TUH is one of the two main academic teaching hospitals of Trinity College Dublin - specialising in the training and professional development of staff in areas such as medicine nursing health and social care professionals emergency medicine and surgery amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.
TUH Vision and Values
The vision of the Hospital is People Caring for People to Live Better Lives through excellent health outcomes supported by evidenced based practice positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values for patients their families our community and staff are:
A full overview of TUH is available on us
Purpose of the role:
Overview of role:
Key Duties and Responsibilities
Leadership and staff management:
Must have:
Reward & Recognition
These particulars are subject to change in line with overall public pay policy. Point on scale allocated is based on relevant HSE Circulars.
Application process
Applications can be submitted on-line at by completing the application form and attaching your CV. Candidates should be aware that when applying for a post through the On-Line Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason not receive this automated acknowledgement you should notify the Human Resources Department before the closing date otherwise your application will not be considered.
All candidates should note that in order to maintain a timely process the closing date and time for receipt of applications will be strictly adhered to.
TUH is an equal opportunities employer and is committed to promoting an environment free from discrimination in accordance with the Employment Equality Acts 1998 and 2004. The Hospital values diversity and recognises the benefits of having a workforce that reflects the community we serve. We are committed to equality of access to positions within the Hospital. All recruitment activity and documentation will encourage applications from all potential candidates without discrimination.
Informal Enquiries to: Ms. Barbara Oak Executive Assistant to CEO Telephone (01)or email
Closing Date Before close of business on: 27th August 2026
TUH Core Competencies:
Please go to for details of the core competencies
Reference No: 08.005(2026)
Department / Directorate: CEO/COO Directorate
Reports to: Executive Assistant to CEO
Tallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospitalstrategythat has already delivered on the opening of a new renal unit day surgery centre step down facility in the community and a new ICU extension. It is an exciting time to join the TUH team and one of Irelands main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.
TUH is one of Irelands largest acute teaching hospitals incorporating adult psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local regional and national specialties. It is also a national urology centre the second largest provider of dialysis services in the country a regional orthopaedic trauma centre and a designated trauma unit.
TUH is one of the two main academic teaching hospitals of Trinity College Dublin - specialising in the training and professional development of staff in areas such as medicine nursing health and social care professionals emergency medicine and surgery amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.
TUH Vision and Values
The vision of the Hospital is People Caring for People to Live Better Lives through excellent health outcomes supported by evidenced based practice positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values for patients their families our community and staff are:
- Collaborate together and with our academic and care partners
- Achieve our goals positive outcomes and wellbeing
- Respect for patients each other and our environment
- Equity for patients and staff
A full overview of TUH is available on us
- We are seeking a highly organised and proactive Personal Assistant to support the Chief Operations Officer of Tallaght University Hospital (TUH).The ideal candidate will be adept at managing a high volume of correspondence scheduling and administrative tasks while thriving in a fast-paced high-pressure healthcare environment.
- This role requires excellent communication skills discretion and the ability to prioritise effectively to ensure smooth operations at executive level.
- This role demands adaptability and a calm composed approach to working in a busy executive office within a hospital setting where priorities can shift rapidly. The successful candidate will demonstrate a strong commitment to supporting the leadership team and contributing to the overall efficiency and success of the hospital.
Purpose of the role:
- Report to the Executive Assistant to the Chief Executive Officer.
- Responsible for providing administrative support to the Chief Operations Officer and Office of the Chief Executive as required.
- Create and promote healthy working relationships.
- Have an appreciation of the sensitive and confidential nature of the COOs office.
- Adaptable to changing priorities and work efficiently under pressure to meet tight deadlines.
Overview of role:
Key Duties and Responsibilities
- Provide clerical and Secretarial support to the COO and Deputy COO as required including management of the COOs email inbox prioritising and responding to correspondence as appropriate.
- Provide administrative support for the office of the COO / CEO as directed by EA to CEO.
- Co-ordinate the work of the office and assigned sub committees of the COO
- Coordinate and manage complex calendars scheduling meetings preparing and circulating relevant documentation as well as arranging venues and catering.
- Attend meetings take and prepare minutes as required.
- Liaise with other departments and outside agencies where applicable.
- Manage the handling of and responses to Parliamentary Questions that come in through the COO Office as required.
- Maintain the SAP system for the office including raising Purchase requisitions and ensuring vendors are paid in a timely manner.
- Use the Core System to record and monitor staff absence/leave/time keeping ensuring the service is covered during times of leave and staff absence.
- Monitor mandatory training compliance across relevant staff track training completion rates and follow up with staff to ensure timely completion.
- Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.
Leadership and staff management:
- Completion of relevant training and availing of supports in the Leadership Academy including coaching mentoring and leadership development as applicable.
Qualifications & Experience required
Must have:
- Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher ordinary applied or vocational programmes) or equivalent
- or
- Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
- or
- Have satisfactory relevant experience which encompasses demonstrable equivalent skills
- and
- 3 years relevant administration experience.
- Practical experience of use of computer packages to include Microsoft Office i.e. Word Excel Outlook PowerPoint and other related packages
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities.
- 3rd level qualification equivalent to Fetac level 6 in relevant field
- Proven experience as a Personal Assistant preferably within a healthcare or similarly fast-paced environment.
Reward & Recognition
- Remuneration is in accordance with the Department of Health Consolidated Salary Scales 1st June 2026:
These particulars are subject to change in line with overall public pay policy. Point on scale allocated is based on relevant HSE Circulars.
- The appointment is whole time permanent and pensionable
- The annual leave entitlement is 29 working days per year pro rata. The leave year runs from 1st April to the 31st of March each year
- Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement
Application process
Applications can be submitted on-line at by completing the application form and attaching your CV. Candidates should be aware that when applying for a post through the On-Line Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason not receive this automated acknowledgement you should notify the Human Resources Department before the closing date otherwise your application will not be considered.
All candidates should note that in order to maintain a timely process the closing date and time for receipt of applications will be strictly adhered to.
TUH is an equal opportunities employer and is committed to promoting an environment free from discrimination in accordance with the Employment Equality Acts 1998 and 2004. The Hospital values diversity and recognises the benefits of having a workforce that reflects the community we serve. We are committed to equality of access to positions within the Hospital. All recruitment activity and documentation will encourage applications from all potential candidates without discrimination.
Informal Enquiries to: Ms. Barbara Oak Executive Assistant to CEO Telephone (01)or email
Closing Date Before close of business on: 27th August 2026
TUH Core Competencies:
| Core Area | Competency | Level |
| Managing the service | Quality & Safety of Service | 3 |
| Managing the service | Delivery of Results | 2 |
| Managing Change | Problem Solving & Decision Making | 3 |
| Managing Change | Communications & Influencing | 2 |
| Managing Yourself | Team player | 3 |
| Managing Yourself | Planning and Organising | 2 |
| Managing People | People Management | 3 |
| Managing People | Leadership | 2 |
Please go to for details of the core competencies
Required Experience:
Chief
