Finance Officer

The Finance Officer reports to the Finance Manager and is a vital link in the IAAs Finance team. They work alongside another Finance Officer and within a wider Finance Team. The primary role of the Finance Officer is to fulfil the technical and administrative requirements of the Finance team primarily purchase to payment processing while also having an administrative support role for payroll and travel & subsistence processing. They will also assist with ad-hoc reporting audits and budgetary preparation. This position will provide the successful candidate with the opportunity for personal and career development within the organisation.

The Finance Officer role includes the following responsibilities:

Purchase to Payment

• Posting of purchase invoices

• Recording PSWT and reverse-charge VAT where applicable

• Administration of purchase order system (with support from purchasing team)

• Preparation of weekly payment runs

• Creditors reconciliations and reporting

• Resolve supplier queries

Travel & Subsistence

• Check that expense submissions are accurate and in line with company policy and legal requirements before sending for payment

• Provide support to expense claimants as needed

Payroll

• Process fortnightly payroll changes in Sage Payroll

• Answer staff payroll queries

• Prepare pension credit union trade union and other payroll remittances

Bank & Cash

• Record bank payments

• Record and post travel trade bond account movements

• Prepare bank and petty cash reconciliations

Reporting & Other

• Assist with internal and statutory audits

• Assist with budget preparation

• Prepare Prompt Payment quarterly returns

• Record and post travel trade license income

• Assist the Finance Manager with ad-hoc reporting

• Excellent IT skills including the full range of O365 is a prerequisite. Ability to familiarise and become proficient with specialist software is also required.

This job description is not exhaustive other items may be added from time to time at the discretion of the Finance Manager.

Skills and Qualifications

The successful candidate should have the following qualifications and skills:

Required:

• Qualified Accounting Technician or equivalent

• 2 years minimum relevant work experience

• Administration of Irish payroll

• Administration of Travel & Subsistence claims

• Demonstrates excellent communication and interpersonal skills

• Excellent planning time management and organisation skills with the ability to work to deadlines while adhering to procedures

• Have a high standard of written presentation and numerical skills

• Strong analytical and problem-solving skills with a thorough logical approach

• Self-confidence initiative and drive with the ability to perform within a team

• Displays a high standard of professionalism at all times

• Positive flexible attitude and is committed and keen to learn new skills/systems

• Excellent IT skills and working knowledge of Office 365 and Microsoft Office Suite applications such as Microsoft SharePoint Excel Word and Outlook

Desirable:

• Previous experience in SAGE Accounts software or similar accounts packages

• Previous experience with Purchase Ordering system

• Prior experience working in a public service or semi-state body

KEY COMPETENCIES REQUIRED FOR EFFECTIVE PERFORMANCE:

For assessment of applicants the following competency model will be used. This model reflects the changing and more complex environment in which those at this level operate. Each competency is supported by a list of key performance indicators set out below.

EFFECTIVE PERFORMANCE INDICATORS

People Management: (In regard to working as part of a team)

• Consults and encourages the full engagement of the team encouraging open and constructive discussions around work issues

• Gets the best out of individuals and the team encouraging good performance and addressing any performance issues that may arise

• Values and supports the development of others and the team

• Encourages and supports new and more effective ways of working

• Deals with tensions within the team in a constructive fashion

• Encourages listens to and acts on feedback from the team to make improvements

• Actively shares information knowledge and expertise to help the team to meet its objectives

Analysis & Decision Making:

• Effectively deals with a wide range of information sources investigating all relevant issues

• Understands the practical implication of information in relation to the broader context in which they work procedures divisional objectives etc.

• Identifies and understands key issues and trends

• Correctly extracts & interprets numerical information conducting accurate numerical calculations

• Draws accurate conclusions & makes balanced and fair recommendations backed up with evidence

Delivery of Results:

• Takes ownership of tasks and is determined to see them through to a satisfactory conclusion

• Is logical and pragmatic in approach setting objectives and delivering the best possible results with the resources available through effective prioritisation

• Constructively challenges existing approaches to improve efficient customer service delivery

• Accurately estimates time parameters for project making contingencies to overcome obstacles

• Minimises errors reviewing learning and ensuring remedies are in place

• Maximises the input of own team in ensuring effective delivery of results

• Ensures proper service delivery procedures/protocols/reviews are in place and implemented

Interpersonal & Communication Skills:

• Modifies communication approach to suit the needs of a situation/ audience

• Actively listens to the views of others

• Liaises with other groups to gain co-operation

• Negotiates where necessary to reach a satisfactory outcome

• Maintains a focus on dealing with customers in an effective efficient and respectful manner Is assertive and professional when dealing with challenging issues

• Expresses self in a clear and articulate manner when speaking and in writing

Specialist Knowledge Expertise and Self-Development:

• Displays high levels of skills/ expertise in own area and provides guidance to colleagues

• Has a clear understanding of the role objectives and targets and how they support the service delivered by the unit and Department/ Organisation and can communicate this to the team

• Leads by example demonstrating the importance of development by setting time aside for development initiatives for self and the team

Salary Rate

The salaryis aligned with theAviation Executivepay scale (Incremental Scale36225 to 71151).

Probationary Period

An internal movement probationary period of six months will apply for assessment within the specific role outlined in an Offer of Appointment. This probationary period shall not apply for the assessment of the Employees suitability in the Authority. The Authority reserves the right to re-deploy an employee during and at the end of this period and it may also be extended at the Authoritys discretion.

Hours of Work

Hours of attendance will be fixed from time to time but will amount to not less than 41 hours gross per week. The successful candidate will be required to work additional hours from time to time as may be reasonable and necessary for the proper performance of their duties subject to the limits set down in the working time regulations.

Annual Leave

Annual Leave excluding public holidays is23days per annumrising to 24 days after 5 years service 26 days per annum after 10 years service 27 days per annum after 12 years service and 28 days per annum after 15 years service.

Pension

The successful candidate will remain in their current pension scheme.

Application

Applications must consist of the following to be considered for shortlisting:

• A letter of motivation (max. two A4 pages) outlining why you wish to be considered for the post and where you believe your skills and experience meet the requirements of the position.

• A comprehensive CV.

Complete applications including a CV and letter of motivation should be received no later than 5pm Friday 7th August 2026.

Eligibility

Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA) Switzerland the UK and those with an IRP with stamp 4. To qualify candidates must be citizens of the EEA Switzerland the UK or have an IRP with stamp 4 on the date of application.

The IAA are not in the position to offer sponsorship for this role.

The IAA is an equal opportunities employer and welcomes applications from people from diverse backgrounds and under-represented groups including ethnic minority and people with disabilities.