Billings Specialist

As an Arcadian you already help us deliver world leading sustainable design engineering and consultancy solutions for natural and built assets. You are part of our global business comprising 34000 people in over 30 countries dedicated to improving quality of life.

Everyone has an important role to play. With the power of many curious minds together we can continue to solve the worlds most complex challenges and deliver more impact together.

Role description:

The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Invoices are submitted to our clients by mail e-mail or client portal site. Additionally the Billing Specialist is responsible for reviewing and submitting Oracle contracts within the accounting system and verifying the data is in compliance with the contract billing terms.

Role accountabilities:

Additional duties/requirements may include:

• Work with Project teams to prepare and send client invoices. This includes standard Oracle invoices as well as custom client formats based on billing requirements within the client contract.
• Compile backup (timecards subcontractor invoices expense reports misc. AP costs etc.) to accompany invoice as required within the client contract.
• For clients requiring multiple billers the Billing Specialist are given lead billing responsibilities. Example: Update client rate table client team calls and billing contact for the client team.
• Deliver courteous prompt respectful and value-added customer service to internal and external clients.
• Monitor and manage invoices for your assigned workload on the Invoice status report.
• Attach final invoice packages on the AR line in Oracle.
• Verify receipt of contracts in Contacts Storage System (CLS) and record if the status should be classified as interim or final.
• Add contract specific invoice requirements to the Deliverables tab in Oracle.
• Interface with Cash Receipts and Accounts Payable departments as needed.
• Monitor validation reports for project set up issues and make necessary adjustments weekly.
• Complete monthly task checklist.
• Upload final client invoices to client portals.
• Work well under pressure must be able to adhere to strict Finance/Client deadlines.
• Assist with FRC - Internal Audit and client Audit requests as needed.
• Escalate invoicing and accounting issues to management.

Qualifications & Experience:

• Minimum of 5 years of business experience in Finance with a focus in billing
• Bachelors Degree or professional work experience
• Strong organizational skills
• Strong written and verbal communication skills.
• Proficient in Excel and Word.
• Able to work independently as well as in a team setting.
• Self-motivated.
• High sense of urgency and ability to meet deadlines.
• Excellent accuracy and attention to detail.
• Ability to multi-task work well under pressure flexible and ability to prioritize.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work and no matter where your next role in Arcadis takes you youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age Disability Faith Gender LGBT and Race. A diverse and skilled workforce is essential to our success.