Assistant Company Secretary 9 month Fixed Term

Job Description

Job Title: Assistant Company Secretary (9-month fixed term contract)

Function: Risk and Compliance

Reports to: Company Secretary / Chief Risk and Compliance Officer

Location: Dublin

ABOUT THIS ROLE:

The Assistant Company Secretary will work closely with the Secretary to support the Ornua Board members in the discharge of their functions and in meeting governance requirement. The Assistant Company Secretary will ensure that relevant information is made available on a timely basis to the Board and its Committees whilst ensuring good information flows between senior management and the Board and Committees. Thesuccessful candidate will co-ordinate meetings including among other things preparation of board packs agendas minutes and review of papers.

The Assistant Company Secretary will also be responsible for facilitating induction training and assisting with on-going professional development for Board and Committee members as required.

The Board of Ornua meets 8/9 times per year. Meetings last 4/5 hours and detailed minutes are taken. The Assistant Company Secretary also manages and takes minutes of meetings of the Ornua Advisory Council the Audit and Risk Committee the ESG and Rules Committee and the Acquisitions and Investments total there are on average 18 additional meetings per year.

KEY AREAS OF RESPONSIBILITY:

• Provide company secretarial and corporate governance support tothe SecretarytheExecutiveteam theboardand sub-committees.
• Taking detailed minutes of Board Advisory Council and sub-committee meetings.
• Coordinate all changes to Board and sub-committee memberships.
• Supporting the collection collation uploadanddistribution of boardandcommittee papers using Diligent (company secretarial system) including liaising with all relevant stakeholders.
• Assistingwith the co-ordination of board meetingsandcommittee meetingsandthe developmentandmanagement of a corporate governance reporting calendar.
• Developing and managing a training programme for theBoard.
• Liaising with functions/units within the Companies to ensure the efficient provision of informationandkeeping check on information flow.
• Assistmanagement in ad-hoc company projects to improve governance standardsandthe provision of company secretarial services.
• Supporting the Company Secretaryin ensuring compliance withIndustrial andProvidentSocieties Act theCompanies Actsotherrelevant legislationandany applicable corporate governance codes and regulations.
• Development of corporate governance policies and procedures in line with best practice and applicable legislation and corporate governance codes.
• Management of governance related sections of corporate websites and Annual Reports.

KEY REQUIREMENTS:

• A relevant third-level honours degree or professional qualification (company secretary legal accounting etc).
• Part or fully ICSA qualified.
• Minimum 2-3 years experience within the company secretarial field or in a similar positionis desirable.
• Accuracy and consistent attention to detail.

• Ability to comprehend and distil large amounts of information into detailed meeting minutes.
• Experience using Diligent or other board platformsisdesirable butnot required.
• Experience developing key relationships and the ability to communicate (verbal and oral) at all levelsincluding Executive and Board level.
• Strong minutes and report writing skills essential.
• Understanding of the need for discretion and confidentiality.
• Ability to workunsupervisedand on own initiative.

• Experienceworkingunder pressure and to tight deadlines.

Please note: This role is a 9 month Fixed Term Contract to cover a maternity leave

CLOSING DATE FOR APPLICATIONS: Wednesday 27th May