Administrative Assistant, Dublin

Roughan & ODonovan (ROD) is looking to recruit an administrative assistant with a minimum of three years relevant experience for this important role in our busy administration/office support team in Santry Dublin.

Job type: Fixed-term contract
Duration: 6 months with potential to extend

Location: Santry Dublin 17

• Maintain a projects database and run reports

• Assist with hard/soft copy project filing on a weekly basis

• Coordinate attend and take minutes at project meetings/workshops

• Coordinate and collate input for weekly/monthly client reports for projects

• Update incoming and outgoing document management registers

• Implement a project document management strategy

• Schedule meetings and send Skype invitations to remote attendees when necessary

• Manage meeting rooms

• Order catering for meetings when necessary

• Manage office canteens/kitchens

• Check stock levels and order kitchen supplies when required

• Minimum of three years experience working in a project administration/support services role

• Experience of office filing systems

• Experience of producing meeting agendas and minute taking

• Experience of data entry and working on databases

• Excellent attention to detail

• Naturally methodical and good at keeping systems/records updated

• Proficient in MS Word Excel PowerPoint and Outlook

• Good data entry/typing skills

• Flexible and hardworking

• Fluent in spoken and written English

• An administration/secretarial qualification

• Previous experience maintaining document management systems

Roughan and ODonovan (ROD) is a leading civil environmental and structural engineering consultancy. An independently owned firm we employ a multidisciplinary team of more than 260 people of 20 different nationalities in our Dublin Cork and Leeds offices.

Our people are the heart of our business and we invest heavily in their personal and professional development through all stages of career development. We are an Engineers Ireland CPD Accredited Employer and operate an Institution of Civil Engineers (ICE) training scheme. We have well-established graduate and chartership support programmes.

We offer a range of benefits designed to help our people thrive including flexible working arrangements wellness initiatives and support during important life events.

• Address your cover letter to Human Resources

• Apply by clicking the link: & ODonovan is an equal opportunity employer.

  Roughan & ODonovan will retain for at least one year all records arising through the recruitment process for compliance purposes in line with the Employment Equality Acts 1998-2015.

  Roughan & ODonovan is not accepting unsolicited CVs from search firms. CVs submitted by search firms without a valid written search agreement including those submitted to hiring managers are deemed to be the sole property of Roughan & ODonovan and no fee will be paid in the event of candidate(s) being hired.