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Administration Assistant, Grade IV Theatre (08.015 (2026))
Job Location:
Monthly Salary:
Posted:
23 August 2026 (13 days ago)
Posted:
Application Deadline:
20 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: Administration Assistant Grade IV Part Time Permanent (30.0 hours) Reference No: 08.015 (2026)
Department / Directorate: Operating Theatre Department
Reports to: ADON Peri-operative Department
Tallaght University Hospital (TUH) is a model 4 voluntary academic teaching hospital partnered with Trinity College and situated in south west Dublin. With a staff of over 4000 people from 63 differentcountries it provides both acute and tertiary care to an increasing population of circa 800000 people and is a provider of local regional and national specialties. It is also a National Urology Centre the second largest provider of dialysis services in the country Pelvic and Acetabulum National Centre and a designated Trauma Unit.
The Hospital is part of the newly established HSE Dublin & Midlands Region which serves a population of over 1.2 million across seven counties and operates under the governance of an independent Board of Directors who give their time on a voluntary basis. TUH is also supported by the Adelaide Health Foundation the Meath Foundation and Tallaght University Hospital Foundation.
TUH recognizes the role it plays in our community both as an employer and provider of healthcare and is committed to building a sustainable future for our region both now and into the future with a focus on patient outcomes.
The Hospital is ambitious recognizing that healthcare delivery is undergoing seismic change and will be different now and into the future largely due to digital and technological advances along with research continuing to discover and test new treatment options. TUH wants to be a leader in determining that future. It is aHospital without Wallsalways looking to optimize care both within and beyond in line with the Sláintecare vision of providing the right care in the right place at the right time whilst empowering our patients and staff.
TUH Vision and Values
The vision of the Hospital is People Caring for People to Live Better Lives through excellent health outcomes supported by evidenced based practice positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values for patients their families our community and staff are:
- Collaborate together and with our academic and care partners
- Achieve our goals positive outcomes and wellbeing
- Respect for patients each other and our environment
- Equity for patients and staff
At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognize that a skilled satisfied and motivated workforce is a prerequisite to high quality care.
A full overview of TUH is available on us
Purpose of the Role:
The Administration Assistant Grade IV will be responsible for ensuring the smooth running of the administration support for the Operating Theatre department.
Overview of Role:
Key Duties and Responsibilities
- Provide general administrative support to the department / Clinical staff
- Deal with telephone queries relating to the department function
- Liaise with staff in other departments the public and outside agencies in a confidential courteous and professional manner
- Liaise with Consultants and their Multi-disciplinary Teams where appropriate
- Coordinate the allocation assignment and key management of staff lockers for all operating theatre personnel.
- Ensure correspondence with GPs/other Hospitals is dealt with in a timely manner
- Provide clinic cover and support to team members as appropriate
- Locate charts outside of medical records where required
- Organize maintain and secure theatre department records and archives in compliance GDPR policy
- Maintain efficient general office procedures as appropriate to the post
- Monitor inventory and manage the procurement of stationary printed forms and physical documentation supplies to support daily department operations.
- Type and file all general correspondence and documentation in relation to the work of the Department
- Process and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the Department
- Provide Medical and Surgical secretarial support when required
- Use of computer packages relevant to the role
- Organize structure and regularly check files within the Theatre Shared Folder to ensure quick access consistency and a clutter-free digital workspace.
- Carry out any other duties which may be assigned from time to time
Qualifications & Experience required
Must have:
- Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher ordinary applied or vocational programmes) or equivalent
Or
- Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
Or
- Have satisfactory relevant experience which encompasses demonstrable equivalent skills
And
- 2 years relevant administration experience
- Practical experience of use of IT systems / packages
- Fluent command and understanding of the English language to include spoken and written word
- Experience of Microsoft office i.e. Word Excel Outlook PowerPoint
Desirable:
- 1 year experience in Healthcare environment
- Knowledge of Urology Outpatient services
- Have appropriate knowledge of running/managing Outpatient clinics
- Have appropriate knowledge of managing Waiting list
- Knowledge of Medical typing or using other transcription system such as T-pro Medmodus and Synergy
Reward & Recognition
- Remuneration is in accordance with the Department of Health Consolidated Salary Scales 1st June 2026. Grade Code: 0558. Point on scale allocated is based on relevant HSE Circulars
- The appointment is part time permanent contract and pensionable.
- The annual leave entitlement is 27 working days per year pro-rata. The leave year runs from 1st April to the 31st of March each year.
- Normal working hours are 30 hours per week worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.
Application process
Applications can be submitted on-line at by completing the application form and attaching your CV. Candidates should be aware that when applying for a post through the On-Line Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason not receive this automated acknowledgement you should notify the Human Resources Department before the closing date otherwise your application will not be considered.
All candidates should note that in order to maintain a timely process the closing date and time for receipt of applications will be strictly adhered to.
TUH is an equal opportunities employer and is committed to promoting an environment free from discrimination in accordance with the Employment Equality Acts 1998 and 2004. The Hospital values diversity and recognises the benefits of having a workforce that reflects the community we serve. We are committed to equality of access to positions within the Hospital. All recruitment activity and documentation will encourage applications from all potential candidates without discrimination.
Informal Enquiries to: Ms Sheila Zaragoza-Wall CNM3 Theatre -Telephone (01)/ email
Closing Date: Before close of business on 4th September 2026
TUH Core Competencies:
| Core Area | Competency | Level |
| Managing the service | Quality & Safety of Service | 2 |
| Managing the service | Delivery of Results | 1 |
| Managing Change | Problem Solving & Decision Making | 2 |
| Managing Change | Communications & Influencing | 1 |
| Managing Yourself | Team player | 1 |
| Managing Yourself | Planning and Organising | 1 |
| Managing People | People Management | 1 |
| Managing People | Leadership | 1 |
Please go to details of the core competencies
Required Experience:
Junior IC
