Accounts Assistant

Why SimoTech

What is it like to work at SimoTech With a strong collaborative teamwork culture based on respect trust and excellence we play a critical partnering role to our clients life-changing supply of products to return there is excellent salary benefits career progression educational support and much more.

Accounts Assistant

SimoTech is seeking an Accounts Assistant to support the day-to-day activities within the Finance team. The Accounts Assistants responsibilities will include accounts receivable accounts payable and bank reconciliation activities systems administration.

The Accounts Assistant will support the day-to-day financial operations of the business working closely with the Finance Manager and Accounts team to ensure accurate timely and well-organised financial administration.

Key Responsibilities

Accounts Payable & Receivable

• Process supplier invoices employee expenses and other payables in line with company procedures.
  

• Prepare and issue customer sales invoices ensuring accuracy and timely submission including uploading invoices to customer portals as required.
  

• Monitor accounts receivable track outstanding balances and assist with debtor follow-up.
  

• Maintain supplier records verify supporting documentation and resolve invoice or payment queries
  

Timesheets Expenses & Procurement

• Review monthly employee and contractor timesheets to ensure accuracy and compliance with billing requirements.
  

• Process employee expense claims verifying receipts cost allocations and VAT compliance.
  

• Support procurement activities including raising purchase orders managing office supply requests and liaising with vendors as needed.
  

Banking & Reconciliation

• Prepare bulk payment files for weekly/monthly supplier runs and submit for managerial approval.
  

• Issue remittance notifications to suppliers following payment.
  

• Perform bank and credit card reconciliations investigating and resolving variances promptly.
  

• Assist with monitoring cash movements and clearing outstanding items
  

Reporting Records & Systems Administration

• Maintain accurate financial records ensuring proper filing of invoices receipts contracts and other documentation.
  

• Update various internal financial reports trackers and schedules (e.g. aged receivables AP summaries project billing trackers).
  
• Assist with data entry and systems administration within the accounting system and related tools (e.g. timesheet system procurement workflows).
  
• Support month-end and year-end processes through preparation of reconciliations schedules and supporting documentation.
  

General Finance & Administration Support

• Provide administrative support to the Finance Manager as required including preparing ad-hoc financial reports and analysis.
  

• Liaise with internal teams to gather data or resolve discrepancies relating to timesheets expenses or purchase orders.
  

• Assist with continuous improvement initiatives within the Finance team helping streamline processes and improve accuracy.
  

Key Requirements

• Accounting Technician or a related qualification.
  

• Knowledge of general accounting practices and procedures.
  

• 2 years of experience with responsibilities including accounts receivable and accounts payable.
  

• Excellent communication skills both written and verbal.
  

• Proficiency in Microsoft Excel.
  

• Excellent attention to detail and organisational skills.
  

• Must be quick learner with flexible attitude to work and ability to multitask.
  

• Ability to work independently and as part of a team