Soft Services Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Operational Oversight:

Manage the daily operations of Facilities ensuring functionality safety and efficiency

Quality control making sure cleaning upkeep and safety standards are maintained

Monitor 52 weeks training schedule

Attendance and cost sheet update

Asset management

Oversee GSA operations and provide necessary guidelines

Drive the transport team for smooth operations and connect for necessary trainings

F&B management for the site manpower menu planning sale data.

Oversee the functioning of building systems including HVAC plumbing electrical and safety systems

Monitor all the Planned Preventive Maintenances

Liasioning with building management team

Delivering High Client Satisfaction:

Aligns with client on key priorities and executes a strategic account plan that delivers against those priorities

Ensures service delivery is high quality and exceeds client expectations

Anticipates needs responds to client issues in an expedient and professional manner

Builds lasting relationships quickly

Budget Management:

Prepare and manage the facilitys budget ensuring cost-effective operations.

Handle procurement as per company norms and take client approval and ensure the best value for services and products.

Compliance and Safety:

Internal and external audit coordination during the scheduled visit.

Comply with all the and safety policies and procedures

Complete the relevant training and maintain the documents

Ensure that the facility complies with local safety regulations and standards.

Organize emergency procedures such as fire drills evacuation plans and first-aid training.

Maintain records of inspections incidents and corrective actions.

Vendor and Contractor Management:

Vendor meetings for operational improvements

Track of the contract for renewal

Issuance of timely Purchase order

Follow up on NDC

Vendor invoices to payment follow up

Facility Upgrades and Renovations:

Identify and Propose for the facility upgrade or modifications

Conduct regular inspections and audits to assess the need for repairs or maintenance

Emergency Management:

Be a part in the management of facility-related emergencies and ensure preparedness

To Be part of the ERT Team during Crisis & to take necessary action

To coordinate with the client for Evacuation Drill as per Client requirement

Maintain emergency equipment (e.g. Evac chair fire extinguishers first-aid kits) and ensure accessibility.

Align with builders team

Inventory Control

Stock Level Monitoring

Conduct audits to compare physical inventory with recorded inventory

Inventory orders and quantities accordingly to align with anticipated demand.

Implement the First In First Out (FIFO) or Last In First Out (LIFO) methods depending on the type of products

Manage professional relationships with suppliers to ensure they can meet demand and provide timely delivery.

Driving team success

Engaging the staff for Monthly Birthday celebrations English class and trainings.

Reporting and documentation

Maintain records of maintenance activities safety checks and compliance reports.

Provide regular updates and reports to senior management on facility status R&M events

Provide all the transport reports

Be a Individual player and team player to executive the given task as per client requirement.

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.