Regional Programme Co-Ordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

The Regional Programme Coordinator plays a pivotal role in supporting the seamless delivery of a large-scale multi-country capital project programme across the Asia Pacific region. This position serves as the backbone of operational excellence focusing on the administration and optimization of both the Client and JLLs Project Management Information Systems and ensuring that critical project data flows accurately and efficiently across diverse geographically dispersed teams. Reporting directly to the APJ Account Management and Project Management Director this role collaborates closely with Regional Project Management Directors across India Japan and the broader Asia Pacific as well as the Regional Commercial Lead to maintain rigorous standards of data integrity compliance and reporting. By championing best practices in technology adoption driving continuous improvement in data quality and proactively addressing gaps in information management the Regional Programme Coordinator enables informed decision-making transparency and accountability at all levels of the programme. This is an opportunity to contribute to the success of a dynamic high-impact account where precision collaboration and a commitment to operational excellence are paramount.

This role is 100% based on site at the Clients offices.

Core responsibilities:

• Serve as the subject matter expert for the clients project management processes standards and governance frameworks providing guidance to dedicated account teams and variable project delivery teams across the Asia Pacific region.
• Own and manage the monthly reporting and financial calendars coordinating with PMO members Regional Project Management Directors and the Regional Commercial Director to ensure timely preparation review and submission of all account deliverables.
• Maintain the clients internal financial management tool (Tririga Capital Projects) as the single source of truth for all project data ensuring accuracy completeness and compliance with client requirements and contractual obligations.
• Serve as the subject matter expert for JLLs Project Management Information System maintaining deep knowledge of account-specific customizations and ensuring alignment with client reporting requirements.
• Lead the onboarding and ongoing training of project delivery teams on client processes governance requirements and the use of project management information systems (where required) including delivery of training sessions and provision of ongoing support.
• Prepare consolidate and deliver regular programme and financial reports for use by the APJ Account Management and Programme Management Lead Regional Project Management Directors and client stakeholders ensuring accuracy clarity and alignment with the programme.
• Facilitate governance meetings with client leadership stakeholders including preparation of agendas materials and meeting minutes and chair meetings as required to ensure productive engagement and follow-through on action items. Interface with equivalent role in the Americas region to share best practice capture lessons learned and drive consistency in governance approaches across regions.
• Respond to ad hoc reporting requests and data inquiries from client stakeholders and senior leadership delivering timely accurate and professionally presented outputs.
• Coordinate with the Regional Commercial Director on finance-related governance activities including support for cash flow forecasting invoice tracking budget variance reporting and procurement compliance.
• Support the preparation of compliance documentation for internal and external audits ensuring adherence to client-specific business controls financial reporting standards and record management requirements.
• Drive continuous improvement initiatives to enhance the efficiency accuracy and transparency of governance processes reporting frameworks and data management practices across the regional programme.
• Support the APJ Account Management and Programme Management Lead in the preparation of internal JLL performance reviews client satisfaction assessments and strategic planning activities.

Key Interfaces:

• APJ Account Management and Project Management Director
• Regional Project Management Directors (India Japan Rest of Asia)
• Regional Commercial Lead
• Variable project delivery teams
• JLL Global Technology and Innovation Teams
• Regional and country-level administrative and finance support teams

Success Criteria:

• Consistently high data quality within Ingenious across all projects as evidenced by minimal errors omissions or compliance gaps.
• Timely and accurate delivery of all regular and ad hoc reports to meet client and internal leadership requirements.
• Demonstrated proficiency of project teams in the use of Ingenious with measurable reductions in data entry errors and delays.
• Effective resolution of data quality issues with clear audit trails of follow-up actions and escalations.
• Positive feedback from Regional Project Management Directors client stakeholders and senior leadership on the quality timeliness and utility of reporting and data management support.
• Successful onboarding and training of new project team members with clear evidence of knowledge transfer and adoption of standardized processes.
• Contribution to continuous improvement initiatives that enhance efficiency accuracy and transparency in programme delivery.

Attributes:

• Exceptional attention to detail and a meticulous approach to data management and quality control.
• Strong organizational and time management skills with the ability to manage multiple priorities deadlines and competing demands.
• Proactive and self-motivated with the ability to work independently and take ownership of responsibilities without constant supervision.
• Excellent communication skills both written and verbal with the ability to convey complex information clearly and professionally to diverse audiences.
• Collaborative and team-oriented with a genuine commitment to supporting colleagues and contributing to collective success.
• Strong analytical and problem-solving skills with the ability to identify issues diagnose root causes and recommend practical solutions.
• High degree of resilience and adaptability with the ability to navigate ambiguity manage change and remain effective in a fast-paced dynamic environment.
• Proficiency in technology and information systems with a natural aptitude for learning and mastering new software platforms.
• Demonstrated integrity professionalism and commitment to upholding the highest standards of ethical conduct.

Preferred qualifications:

• Bachelors degree or equivalent qualification in business administration project management information systems or a related field.
• Minimum of 35 years of experience in project coordination data management or administrative support within a project delivery construction or professional services environment.
• Prior experience working with project management information systems or enterprise data platforms; experience with JLLs Ingenious system is highly desirable.
• Strong proficiency in Microsoft Excel including data analysis pivot tables and reporting functions; familiarity with other Microsoft Office applications (Word PowerPoint Teams).
• Experience in preparing professional reports dashboards and presentations for senior leadership and client stakeholders.
• Understanding of project management principles financial reporting and contract compliance within a client-facing environment.
• Experience working in a multi-country or regional capacity with appreciation for cultural nuances and effective remote collaboration.
• Familiarity with construction design or capital project delivery processes is advantageous but not essential.

Location:

Scheduled Weekly Hours:

Job Tags:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.