Real Estate Administrative Support

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Responsibilities

Transaction Support

• Assist Regional Transaction Managers with lease negotiations renewals and expansions
• Coordinate due diligence activities for real estate transactions
• Support market research and site selection processes
• Maintain transaction timelines and milestone tracking
• Prepare and distribute transaction status reports to stakeholders

Financial Management & Compliance

• Prepare comprehensive scope packages for funding approvals and facilitate approval processes
• Initiate purchase orders and ensure procurement compliance
• Process invoices for approval expedite payments and maintain budget reconciliation
• Track and report on transaction expenditures against approved budgets
• Conduct variance analysis and provide financial reporting support
• Assist with annual budget planning and forecasting activities

Vendor & Supplier Management

• Manage supplier relationships and ensure process/document compliance
• Coordinate vendor selection and on-boarding processes
• Monitor service level agreements and performance metrics
• Research and resolve purchasing and vendor-related issues
• Maintain vendor database and contract documentation
• Coordinate due diligence reviews

Administrative & Operations Support

• Implement and monitor adherence to corporate real estate standards
• Maintain comprehensive transaction files and documentation systems
• Distribute transaction information to team members and stakeholders
• Receive research and address initial facility and real estate issues
• Escalate complex matters to appropriate senior staff when necessary
• Provide regional support across multiple markets and time zones
• Initiate review and prepare Privacy Data and Security documentation

Process Improvement

• Identify opportunities for process enhancement and efficiency gains
• Recommend and implement procedural improvements
• Support technology implementations and system upgrades
• Develop and maintain standard operating procedures and best practices

Space & Lease Administration

• Assist with lease abstract preparation and maintenance
• Support space planning and occupancy reporting
• Monitor lease compliance and critical date management
• Assist with sublease administration and management

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.