Procurement Specialist

Job Description: Sr. Associate IT Procurement (Individual Contributor)

Location: Pune

Function: Procurement

Category: IT(SW/HW-Primary) & Non-IT (Secondary)

Experience: 10 Years

Employment Type: Full-Time

Role Type: Individual Contributor (IT Buyer)

Date of Joining:Immediate

Role Purpose

BMW TechWorks Procurement team is seeking an experienced Procurement professional (Individual Contributor) to drive IT Indirect Procurement initiatives. The role will focus on sourcing vendor negotiations and contract management across IT categories including IT infrastructure software licensing cloud and network/bandwidth services.

While the primary focus will be IT procurement the role will also support select Non-IT categories as required.

Key Responsibilities (included but not limited to)

Procurement & Sourcing

Manage end-to-end procurement of IT infrastructure (servers storage networking end-user devices etc.) software licensing cloud services and telecom/bandwidth services

Manage complex software licensing models (Enterprise Agreements SaaS subscriptions) and cloud commercial structures

Drive RFx processes (RFP/RFQ/RFI/RFT) vendor evaluation and sourcing strategy

Lead commercial negotiations to achieve cost optimization and favorable contract terms

Vendor & Contract Management

Evaluate vendor capabilities and conduct periodic performance reviews

Lead commercial negotiations to ensure optimal pricing and terms

Collaborate with Legal and business teams for contract review execution and compliance

Manage supplier relationships and ensure SLA adherence

Manage renewals amendments and vendor performance (SLA adherence)

Operational Procurement

Review purchase requisitions scope documents and agreements

Process and release Purchase Orders/Contracts ensuring cost efficiency

Track order execution deliveries and resolve supplier issues (defects/replacements)

Coordinate with Finance for timely payments as per agreed terms

Support PR to GRN and invoice processing lifecycle

MIS Reporting & Governance

Maintain and publish MIS dashboards for spend analysis (by BU/category) savings tracking and vendor performance

Prepare and track reports such as PR status PR-to-PO SLA PR-to-payment SLA open PR/PO reports

Monitor procurement KPIs and identify opportunities for process improvement and efficiency

Track and report cost savings and value delivered across sourcing initiatives

Compliance & Audit

Ensure adherence to internal procurement policies delegation of authority (DOA) and approval workflows

Support and ensure compliance with ISO standards TISAX requirements and internal/external audit processes

Maintain proper documentation and audit trails for all procurement transactions and contracts

Participate in audit reviews and drive closure of audit observations (internal/external)

Ensure vendor compliance with contractual legal and information security requirements

Stakeholder Management

Partner with IT Finance Legal and internal stakeholders

Provide procurement advisory and ensure alignment with business needs

Engage effectively with senior stakeholders and cross-functional teams

Categories Managed

Primary (IT):

IT Infrastructure (servers storage networking End user devices-Laptops desktops etc.)

Software & SaaS (licensing enterprise agreements)

Cloud (AWS Azure GCP)

Telecom connectivity and bandwidth services

Secondary (Non-IT Good to Have):

Facility Management HR L&D Recruitment Marketing Real Estate Travel Events Legal Logistics Warehousing etc.

Key Skills & Competencies

Strong commercial acumen and negotiation skills in IT procurement (licensing cloud OEM ecosystem)

Deep expertise in IT procurement including:

oIT infrastructure and OEM ecosystem

oSoftware licensing (EA SaaS subscription models)

oCloud pricing and consumption models

oBandwidth and telecom services procurement

Strong understanding of TCO (Total Cost of Ownership) and cost optimization levers

Working knowledge of compliance frameworks (ISO TISAX) and audit requirements

Strong analytical skills with MIS/reporting experience

Excellent stakeholder management and communication skills

Experience in global sourcing (APAC & EU regions preferred)

Analytical mindset with focus on cost optimization and compliance

Ability to work in a fast-paced high-pressure environment

Tools & Systems

ZOHO SAP MM Ariba

MS Excel PowerPoint Word

Qualifications & Experience

Bachelors Degree (MBA preferred)

10 years of experience in procurement strategic sourcing and vendor management

Experience in global procurement organizations preferred

Success Metrics

Cost savings and value delivery

SLA adherence (PR to PO PR to Payment)

Vendor performance and compliance

Stakeholder satisfaction

Required Experience:

Manager