Associate Administration

JOB DESCRIPTION

Designation: Associate (8)

Department: Enabling Functions - Administration BBRC

Job Location: Bangalore

About Syngene

Incorporated in 1993 Syngene International Ltd. is an innovation-focused global discovery development and manufacturing organization providing integrated scientific services to the pharmaceutical biotechnology nutrition animal health consumer goods and specialty chemical industries around the world. Syngene s clientele includes world leaders such as Bristol-Myers Squibb Baxter Amgen GSK Merck KGaA and Herbalife. Its innovative culture is driven by the passion of its 4240- strong team of scientists who work with clients from around the world to solve their scientific problems improve R&D productivity speed up time to market and lower the cost of innovation.

Job Purpose:

To lead admin and facilities

Key Responsibilities:

• Administration & Facilities:
• Visitor Management:
• Ensure compliance to the visitor management process as defined in BBRC procedure manual as evidenced by findings in the internal audits
• Security Management: Ensure smooth functioning of security operations at front-office
• Office Correspondence:
• Effective courier management
• Admin Helpdesk: Ensure to close the requests received at Admin helpdesk as per the agreed SLA
• Admin Support: Maintaining Database (Update Admin support data and send report on every third working day of the month)
• Library Management: Reconcile the library books and share the updated file
• Transport Arrangement: Late Evening Transport: Executing Late Evening transport on Daily Basis along with Weekend Cab Requests
• Travel Arrangement: Booking cabs for external Visitors and for the interview candidates
• Hotel Booking: Arranging Accommodation for the Interview candidates and New- joinees
• Casual Management: Conducting meetings for casuals once in every week and ensuring the cleanliness of the workplace by checking personally on Daily basis
• Event Management: Coordination with the vendor for arranging Logistics for the events to be organized.
• EHS: Ensure issuance and retrieval of walkie-talkie to ERT members.
• During fire alarm activation in the facility ensure to take the headcount of visitors evacuated from the facility at the assembly point.
• 5S Implementation: Implement 5S in personal environment

Education & Experience:

Graduation or Post graduation in any stream with 0-2 years of relevant industrial experience in Admin

Behavioral Skills:

Team player; Collaboration; Commitment; Extensive reading and presentation skills;

Equal Opportunity Employer:

It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by applicable legislation or local addition Syngene will provide reasonable accommodations for qualified individuals with disabilities.