Admin Executive

Role Overview

We are looking for a proactive and hands-on Admin Executive to manage day-to-day office administration workplace operations facilities and company assets. The role will involve handling IT assets such as laptops and smartphones basic device setup and troubleshooting biometric and attendance management along with general administrative responsibilities to ensure smooth office operations.

Key Responsibilities

1. Office Administration

• Manage day-to-day office administration and ensure smooth workplace operations.

• Coordinate housekeeping security maintenance pantry and other facility services.

• Manage stationery office supplies pantry requirements and general inventory.

• Handle courier visitor management travel bookings and employee transportation.

• Support employee engagement activities celebrations and office events.

• Coordinate office seating workspace requirements and day-to-day employee needs.

2. Asset & Inventory Management

• Manage company assets including laptops smartphones chargers cables and other peripherals.

• Maintain accurate records of asset allocation handover transfer and recovery.

• Ensure timely asset provisioning during employee onboarding and recovery during offboarding.

• Track asset condition repairs replacements and maintenance.

• Maintain office and equipment inventory records.

3. Biometric & Attendance Management

• Manage and maintain the biometric attendance system for employees.

• Monitor daily attendance check-ins check-outs late marks and regularization requests.

• Coordinate with HR and employees regarding attendance-related queries and discrepancies.

• Maintain accurate attendance records and prepare periodic attendance reports.

• Support employee onboarding and offboarding by managing biometric access and attendance setup.

• Coordinate with the biometric system/service provider for technical issues and updates.

4. Basic Device Support

• Support employees with basic laptop and smartphone setup.

• Handle Windows/macOS OS installation and basic configuration.

• Provide first-level troubleshooting for common laptop printer Wi-Fi and connectivity issues.

• Coordinate with external service providers for repairs and technical issues.

• Assist with meeting room display and video conferencing setup.

5. Vendor & Procurement Management

• Coordinate with vendors for office maintenance equipment repairs and services.

• Support procurement of office supplies equipment laptops smartphones and other requirements.

• Maintain vendor records and service documentation.

• Track AMC repair maintenance and service requirements.

• Ensure timely follow-up with vendors and service providers.

6. General Administration

• Maintain office records documents and administrative trackers.

• Support management with day-to-day administrative requirements.

• Ensure office facilities and common areas are well maintained.

• Identify operational requirements and proactively coordinate for timely resolution.

• Support other administrative activities as required.

Qualifications :

• Any Graduation.

• 15 years of experience in Administration Facilities Workplace Operations or a similar role.

• Experience in office administration asset management biometric/attendance management vendor coordination and procurement.

• Basic hands-on knowledge of laptops smartphones OS installation and troubleshooting.

• Good communication coordination and organizational skills.

• Ability to manage multiple responsibilities in a fast-paced startup environment.

Additional Information :

Ownership of international growth campaigns with direct revenue impact
Deep exposure to large-scale iOS app growth and cutting-edge attribution
infrastructure
Fast-paced experiment-driven environment with cross-functional learning
Collaborative culture across product content analytics and engineering

Remote Work :

No

Employment Type :

Full-time