Procurement Operations Manager

As the Procurement Operations Manager at Wise you will not just be managing the procurement process system; you will also be involved with building the architecture of our procurement infrastructure. You will be a key contributor in Wises end-to-end source-to-pay (S2P) transformation deploying procurement processes and establishing governance that balances compliance with agility. Alongside this strategic build you will own the day-to-day BAU Procurement operationsensuring the smooth execution of daily PR/PO lifecycles resolving system bottlenecks and maintaining high data integrity to support the business uninterrupted. This role requires a blend of strategic building and hands-on execution. 

Key Responsibilities

1. Procurement Operations 

• Manage the E2E processes on our Procurement/TPM tool Omnea and identify resolve bottlenecks and/or bugs. 

• Own vendor master data integrity vendor onboarding and the purchase order (PO) approval workflow.

• Act as Procurements  system administrator and super-user for our Procurement/TPM tool Omnea owning all Procurement processes within the system & ensuring seamless integrations with ERP (BC) and AP system (Medius).

• Drive the Wise Procurement Standards ensuring all buying activities follow the correct buying channels and treatment strategies.

• Build dashboards and reporting mechanisms to track key operational metrics pipeline visibility and contract renewal schedules and enable the Category Management team.

• Manage and optimise global buying channels (e.g. punch-outs hosted catalogs P-Cards and purchase orders) to ensure intuitive user experiences and high compliance.

• Tail Spend Management: Develop and execute strategies to actively manage and reduce tail spend vendor consolidation and moving ad-hoc spend into structured buying channels - negotiating where applicable. 

• Author and maintain comprehensive Procurement standard operating procedures (SOPs) process and governance documentation to comply with internal controls and external audit requirements.

2. Process & Infrastructure Design 

• Manage change management initiatives associated with new procurement processes policies or technology rollouts ensuring high adoption across internal stakeholders and external suppliers.

• Create clear UX friendly procurement processes and playbooks that ensure compliance whilst balancing agility and speed.

• Design and deploy a comprehensive matrix of corporate buying channels (including punch-outs hosted catalogs and guided buying pathways). Ensure these channels are UX friendly intuitively structured to automatically route spend to Wises preferred suppliers to minimize maverick buying and maximize touchless processing across the organization.

3. Vendor Risk & Compliance 

• In partnership with Third Party Risk and key SMEs ensure our Procurement process operates within a robust Third-Party Risk Management (TPRM) framework suitable for a regulated financial entity.

• Ensure all operational procurement activities align with financial regulations (e.g. SOX SOC2 FCA GDPR DORA where applicable).

• Manage the operational lifecycle of critical vendors tracking SLAs performance and compliance metrics.

• Procurement Controls Management: Design implement and monitor procurement operational controls conducting regular self-assessments to detect and remediate control gaps prior to formal audits.

• Compliance Automation: Partner with TPRM and TPM Tech to automate compliance checks within the S2P process to minimize human error and manual overheads.

4. Stakeholder Enablement & Culture

• Act as the primary bridge between key stakeholders involved in the S2P process e.g Finance Legal InfoSec and budget holders.

• Train the organization on how to buy goods and services efficiently shifting the perception of procurement from a blocker to an enabler.

Qualifications :

Skills & qualifications

• Procurement Operations Background: 4 years of procurement operations experience ideally within a fast-paced Fintech SaaS or high-growth technology environment.

• Greenfield Exposure: Proven experience being part of a procurement transformation or building a procurement operation from scratch is highly desirable.

• Systems Expert: Deep hands-on experience implementing or heavily managing modern e-Procurement/S2P platforms (e.g. Omena Zip Coupa Zip Business Central).

• Data-Driven: Advanced proficiency in data analytics spend analysis and Excel/BI tools to turn raw data into actionable insights.

• The Builder Mindset: You are comfortable building out processes and operationalise for BAU.

• Agile Communicator: Ability to speak the language of technical stakeholders Compliance and the senior stakeholders  alike.

• Problem Solver: You dont just identify process bottlenecks; you automate them away.

Additional Information :

Salary for the role -  HUFto HUF/ gross monthly (RSUs)

For everyone everywhere. Were people building money without borders  without judgement or prejudice too. We believe teams are strongest when they are diverse equitable and inclusive.

Were proud to have a truly international team and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected empowered to contribute towards our mission and able to progress in their careers.

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Remote Work :

No

Employment Type :

Full-time