Administrative Assistant II

The main role purpose is to ensure the smooth day-to-day operation of the office. This role involves maintaining and monitoring office equipment and kitchenette appliances to ensure they remain in proper working condition. It includes overseeing storage management and maintaining an organized efficient office environment. The position also requires acting as the primary point of contact with the landlord contractors and various service providers such as cleaning vending courier and other office-related suppliers. Additionally it involves identifying and reporting facility management issues coordinating closely with building management and contractors to resolve them and proactively seeking opportunities to improve overall office management processes.

Procurement & Supplier Management

• Manage office supplies inventory and ordering (stationery snacks beverages etc.)
• Negotiate and manage supplier agreements and contracts
• Monitor supplier performance and handle issues or disputes

Administrative Support & Coordination

• Manage incoming and outgoing post
• Provide administrative support including reporting invoice and document management

Employee & Office Services

• Support onboarding and offboarding (e.g. access cards office tours)
• Coordinate company car fleet for management
• Oversee reception activities including visitor access control and guest welcoming
• Delivering end-to-end support to visitors throughout the duration of their visit

Events & Engagement

• Organize company and team events (e.g. team buildings SSC events)

EHS & Compliance

• Act as EHS (Environment Health & Safety) Management System Representative
• Ensure compliance with internal policies and safety regulations
• Report office-related issues and ensure proper follow-up

• At least 3 years of hands-on experience as an office manager
• Excellent written and verbal communication skills Hungarian & English
• Strong organizational skills with demonstrated ability to prioritize and multi-task
• Ability to work under pressure and a service-oriented mindset
• Proficiency in MS Office
• Knowledge of business and management principles

Howden provides a competitive and expansive benefits package that ensures not only do you perform on an optimum level but also balance your private and professional responsibilities in a friendly and modern environment.

Health And Quality Of Life Benefits

• Competitive salary and a generous cafeteria bonus
• Private Medical Insurance package with Medicare.
• Dental Health Care Package
• Life Assurance package with NN Group Life
• Home office allowance extra holidays employee recognition initiatives well-being initiatives and team buildings

Development Opportunities

• Constant learning opportunities and challenges that help our employees grow
• Vertical and horizontal organizational movement
• Semester-based language course.
• Professional practice and free e-learning opportunities

Flexible And Supportive Working Environment

Our new and modern office is in the heart of Budapest at the corporate centre in Corvin Negyed behind the Corvin plaza: Budapest Bókay János u. 44 1083

• Hybrid schedule (1 days at home 4 days at the office)
• Permanent parking spot
• Commuting allowance for those residing outside of Budapest
• Showering facilities for cyclists and sportspeople
• Workplace extras to facilitate working at the office: free coffee and different beverages fruit day a social corner
• State-of-the-art technology and IT equipment: laptop company phone headset workstation 2 monitors per employee Windows and O365 software
• Accommodation for special needs and those with a physical disability
• Global diverse community where people can support and learn from each other celebrate successes and have fun in team buildings and programs.
• Opportunity to be involved in our ESG Bright Future initiatives