Export-Import Executive

Roles and Responsibilities

Documentation Management:

• Prepare and verify critical trade documents including Commercial Invoices Packing Lists Bills of Lading (BL) and Airway Bills.
  
• Handle specialized paperwork such as Certificates of Origin Letters of Credit (LC) and Shipping Bills.
  
• Maintain accurate electronic and physical records for audit and statutory purposes.
  

• Ensure all activities adhere to DGFT (Directorate General of Foreign Trade) Customs RBI and FEMA guidelines.
  
• Manage export incentive schemes such as Duty Drawback MEIS/RODTEP and Advance Licenses.
  
• Classify goods according to the Harmonized System (HSN) to determine correct tariffs and duties.
  

Logistics & Coordination:

• Liaise with Custom House Agents (CHA) freight forwarders and shipping lines for smooth cargo clearance.
  
• Track real-time shipment status and proactively resolve delays or logistical bottlenecks.
  
• Negotiate freight rates and select the most efficient transport modes (sea air or land) to optimize costs.
  

Stakeholder Communication:

• Coordinate with internal departments like Finance Sales and Procurement to align shipment schedules with inventory needs.
  
• Communicate directly with overseas clients and suppliers regarding shipment updates and documentation requirements.
  

Reporting & MIS:

• Prepare periodic Management Information System (MIS) reports detailing shipment costs performance metrics (KPIs) and compliance status.
  

Essential Skills

• Technical Knowledge: Deep understanding of Incoterms international trade laws and customs procedures.
  
• Tools: Proficiency in MS Excel ERP systems and EDI (Electronic Data Interchange) for filing.
  
• Soft Skills: Strong negotiation attention to detail and the ability to multitask under tight deadlines.
  

Requirements

• Technical Knowledge: Deep understanding of Incoterms international trade laws and customs procedures.
  
• Tools: Proficiency in MS Excel ERP systems and EDI (Electronic Data Interchange) for filing.
  
• Soft Skills: Strong negotiation attention to detail and the ability to multitask under tight deadlines.