Front Desk and Office Administrator

A varied hands-on role that combines professional reception executive support and office operations. As Front Desk and Office Administrator youll be the face of PartnerNET for visitors and partners the organizational backbone for meetings coordination and correspondence and the person who makes sure the office runs smoothly day to day.

Reception & communication

• Ensure every visitor receives a professional warm and efficient welcome; direct them to the right person or department
  
• Manage all incoming calls and general enquiries - route log and follow up as required
  
• Handle courier services deliveries and outbound shipments
  

CRM & data management

• Maintain accurate and up-to-date customer and partner records in Zoho CRM
  
• Manage and update CRM calendar activities meetings follow-ups and reminders on behalf of the sales team
  
• Ensure data entry standards are consistently upheld across assigned records
  

Executive & administrative support

• Manage the CEOs calendar appointments and meeting coordination (room bookings equipment setup refreshments)
  
• Handle correspondence draft responses and support daily executive tasks
  
• Provide ad hoc administrative support to Sales Warehouse and HR teams within agreed scope
  

Office supplies & facilities

• Monitor and replenish office supplies and consumables; liaise with vendors for ordering (stationery coffee cleaning supplies)
  
• Track inventory levels and flag cost variances to management
  
• Coordinate maintenance and repair requests with external vendors; monitor office equipment and report issues proactively
  

Required

• 13 years of experience in a reception administrative or office coordination role
  
• Excellent Greek written and spoken; good working English for correspondence and supplier communication
  
• Confident user of Microsoft Office Suite (Outlook Word Excel)
  
• Strong organizational skills - able to manage multiple concurrent tasks with consistent follow-through
  
• Professional communication style and discretion in handling confidential information
  

Preferred

• Familiarity with a CRM system (Zoho CRM or similar)
  
• Prior experience supporting a senior executive or managing a busy front desk in a corporate environment
  
• Experience coordinating with external vendors or suppliers
  

• Corporate laptop
  
• Life and health insurance
  
• Structured 30/60/90-day onboarding plan
  
• Vendor-sponsored international training & certifications
  
• Work with some of the worlds leading technology brands
  
• Certified Great Place to Work environment