Senior Associate, Finance & Administration

The Finance and Administration Manager will be responsible for overseeing ADOs financial management and administrative systems. This role will ensure sound financial planning accurate reporting compliance with donor and statutory requirements and the smooth running of administrative operations. The Manager will play a critical role in strengthening ADOs accountability and supporting its long-term sustainability.

• Lead the preparation of annual budgets forecasts and monthly financial reports for both internal management and external donors.
  

• Oversee day-to-day accounting operations including accounts payable/receivable payroll bank reconciliations and petty cash management.
  

• Monitor cash flow ensuring adequate liquidity and accurate tracking of all financial transactions.
  

• Maintain and enforce compliance with financial policies internal controls donor regulations and statutory obligations.
  

• Track grants donor contributions and project budgets to ensure accurate and timely financial reporting.
  

• Prepare high-quality donor financial reports in alignment with grant agreements and submission deadlines.
  

• Partner with the fundraising team to provide budget inputs financial analysis and forecasts for new proposals.
  

• Coordinate annual external audits and ensure timely submission of all audit requirements.
  

• Strengthen and implement internal control systems in line with recognized best practices.
  

• Maintain complete and accurate financial records in compliance with statutory donor and audit requirements.
  

• Support procurement processes vendor management and contract administration.
  

• Manage office operations including administrative budgets and logistics in close collaboration with the operations team.
  

• Maintain records of contracts leases organizational registrations and other official documentation.
  

• Bachelors degree in Finance Accounting Business Administration or a related field (Masters degree is an advantage).
  

• Minimum of 3 years of progressive experience in finance/accounting ideally within a nonprofit or international development organization.
  

• Proven knowledge of Ghanaian financial regulations and donor compliance requirements (experience with UNICEF Mastercard Foundation USAID or similar is a plus).
  

• Strong proficiency in accounting software (QuickBooks Sage Xero) and advanced Microsoft Excel skills.
  

• Professional certification (e.g. ACCA CPA or equivalent) is a plus.
  

• Excellent organizational analytical and communication skills with high attention to detail and accuracy.
  

• Demonstrated integrity discretion and ability to handle sensitive financial information.
  

• Passion for ADOs mission inclusive education and social impact.
  

• Ability to work independently manage competing priorities and deliver results under tight deadlines.
  

• Experience in building and strengthening systems in a growing organization.
  

• Strong interpersonal skills with the ability to establish effective working relationships across staff partners and stakeholders.
  

• The role requires flexibility; evening and occasional weekend work may be necessary to meet reporting deadlines or project needs.
  
• This job description provides a general overview of key responsibilities and may evolve with ADOs organizational development.