Ghana Operations Coordinator- Private & Public Sector Partnerships& Business Development

The Ghana Operations Coordinator will serve as the organizations primary on-the-ground presence in Accra Ghana. This role is responsible for business recruitment and partnership development event planning and logistics coordination government and institutional liaison client engagement administrative task management and communications support. The ideal candidate is a highly organized self-directed professional who thrives in a fast-paced entrepreneurial environment and is comfortable working across multiple time zones with U.S.-based leadership.

KEY RESPONSIBILITIES

1. Business Recruitment & Partnership Development

Identify research and recruit Ghanaian businesses and professionals for participation in USVIAfrica bilateral programs trade delegations and investment opportunities.

Conduct outreach to prospective partners in construction energy technology healthcare education and finance sectors.

Develop and maintain a pipeline of qualified business contacts and track engagement status.

Coordinate introductory meetings and follow-up communications between Ghanaian stakeholders and U.S.-based leadership.

2. Event Planning & Logistics (Accra-Based)

Plan coordinate and execute in-person events networking receptions delegation visits and stakeholder briefings in Accra.

Secure venues manage vendor relationships coordinate catering AV and event materials.

Support advance logistics for visiting delegations from the USVI and the United States including hotel transport and meeting arrangements.

Provide on-site event management and serve as the primary local point of contact during events.

3. Government & Institutional Liaison

Build and maintain relationships with relevant Ghanaian government ministries agencies and regulatory bodies (e.g. Ministry of Trade & Industry GIPC Ministry of Health Ministry of Education Ghana Education Service).

Coordinate scheduling and logistics for government meetings and official engagements.

Track regulatory requirements permits and institutional processes relevant to cross-border programs.

Support preparation of briefing materials talking points and meeting agendas for government engagements.

4. Client Engagement & Relationship Management

Serve as a professional and responsive point of contact for existing and prospective Ghanaian partners and clients.

Manage ongoing communications to ensure timely follow-up responsiveness and relationship continuity.

Prepare client-facing correspondence summaries and status updates.

Represent the organization with professionalism and discretion in all external interactions.

5. Task Management & Follow-Through

Maintain and manage task lists action items and project timelines across multiple concurrent work streams.

Track deliverables deadlines and outstanding items; proactively flag risks or delays.

Prepare status reports and provide regular updates to U.S.-based leadership.

Ensure consistent documentation of activities decisions and next steps.

6. Calendar Email & Communications Support

Manage scheduling across U.S. and Ghana time zones coordinating calendars for meetings calls and events.

Draft send and manage professional email correspondence on behalf of the organization.

Handle inbound and outbound phone calls take messages and ensure timely follow-up.

Maintain organized records of communications and key contacts.

Bachelors degree in Business Administration International Relations Communications Public Administration or a related field.

Minimum of 6 years of professional experience in business development event coordination government relations or executive/administrative support.

Based in Accra Ghana with the ability to attend in-person meetings and events throughout the Greater Accra Region.

Excellent written and spoken English; proficiency in Twi or another Ghanaian language is a strong plus.

Demonstrated ability to work independently manage multiple priorities and meet deadlines with minimal supervision.

Strong interpersonal and relationship-building skills with experience engaging government officials and corporate stakeholders.

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) Google Workspace and virtual meeting platforms (Zoom Teams).

Reliable internet access personal laptop/computer and a professional home office setup.

PREFERRED QUALIFICATIONS

Experience working with international organizations diaspora-led initiatives or cross-border economic development programs.

Familiarity with Ghanaian government procurement regulatory or institutional processes.

Prior experience supporting U.S.-based organizations or working across U.S./West African time zones.

Background in construction real estate development healthcare staffing or education sector partnerships.

Existing professional network within Ghanaian government ministries trade agencies or private-sector leadership.

Experience with project management tools (e.g. Asana Trello) and CRM platforms.