Workplace Associate

OneTrusts mission is to enable innovation through the responsible use of data and AI. We believe that ensuring data is trusted shouldnt slow teams downit should accelerate whats possible. This led us to develop the first technology platform for responsible data use in 2016. Today with AI representing the latest and most impactful expansion of data yet OneTrust is once again redefining what responsible innovation looks like. OneTrust the AIReady Governance Platform unifies regulatory intelligence automation and connected governance workflows so businesses can continue to move at the speed of AI while ensuring good governance to prevent data misuse at scale. Trusted by thousands of organizations worldwide OneTrust is shaping the future where trusted data becomes a transformative force for business and society.

• Staff the front desk during high-traffic periods greeting employees leaders guests and vendors while creating a welcoming office experience.
• Build strong relationships with executive assistants corporate teams team leaders and key stakeholders to stay informed of workplace needs travel schedules events and organizational changes.
• Partner with the Workplace Manager to plan and execute employee events community engagement initiatives and workplace communications.
• Manage internal communication channels respond to employee inquiries and contribute content for newsletters and workplace updates.
• Support day-to-day workplace operations in Munich including office walkthroughs maintaining common areas stocking pantries and ensuring workplace equipment and spaces are operating effectively.
• Coordinate with building management and external vendors to support facilities operations and maintain a positive workplace experience.
• Manage employee requests and workplace communications through JIRA partnering with the GRE & Workplace team.
• Support the creation documentation maintenance and continuous improvement of workplace systems and processes.
• Receive sort distribute ship and track mail and packages in accordance with company policies.
• Conduct office tours and serve as a knowledgeable resource for employees guests and visitors.
• Support workplace programming and employee engagement initiatives including monthly office breakfasts and quarterly team events.
• Provide remote support for the Paris office across workplace operations employee experience facilities coordination and local events.
• Travel to the Paris office on an occasional as-needed basis to support major events workplace projects office relocations or other business-critical initiatives.
• Partner with cross-functional teams to support larger company and marketing events when needed.
• Complete additional projects and responsibilities as assigned by your manager and GRE & Workplace leadership.

• Ability to communicate effectively in English both verbally and in writing; a minimum C1 level is required. Most interactions at the office will be in English as will all interactions with the rest of the Global Real Estate & Workplace team.
• A C1 level in German is also required. All interactions with vendors and the buildings property management team will be in German.
• Knowledgeable about business processes and professional office etiquette.
• Demonstrated interpersonal skills with the ability to work effectively with all organizational levels.
• Strong communication skills including verbal written presentation and listening skills.
• Familiarity with and competence in Microsoft Suite including Excel and PowerPoint.
• Familiarity with marketing and internal communications techniques including experience putting together email newsletters and managing online communities.
• Familiarity with data entry regarding budgets tracking supplies and other forms of inventory.
• Familiarity with mail and package processes with different providers.
• Ability to maintain confidentiality and integrity.
• Has a proactive can-do approach and is eager to learn and grow.
• Works well with little direction and has a strong sense of personal responsibility and integrity when it comes to doing a good job.
• Ability to work efficiently and effectively while maintaining attention to detail.
• Ability to collect and interpret information to be used to improve day-to-day work.
• Basic project management skills such as managing multiple client requests and deadlines.
• Ability to reduce process errors and improve process results.
• Proficiency with Microsoft Suite including Excel Word and Microsoft Project.
• Can-do proactive attitude and eagerness to learn and grow.

• Experience in Workplace Operations Facilities Employee Experience Hospitality or Corporate Real Estate environments.
• Experience supporting a distributed and asynchronous workforce.
• Familiarity with JIRA or other ticketing and request management systems.
• Familiarity with modern workplace strategies employee engagement programs and workplace experience initiatives.
• French language skills are a plus as this role will provide remote support to the Paris office.

We are embracing an office-first culture encouraging three days a week in office for most roles with meaningful opportunities to collaborate and celebrate in person.

Each role may have specific requirements or flexibility depending on the scope of the position so we encourage you to verify this with your recruiter during your first interview.

As an employee atOneTrust you will be part of the OneTeam. That means youll receive support physically mentally and emotionally so that you can do your best work both in and out of the office. This includes comprehensive healthcare coverage flexible PTO equity RSUs annual performance bonus opportunities retirement account support 14 weeks of paid parental leave career development opportunities company-paid privacy certification exam fees and much more. Specific benefits differ by country. For more information talk to your recruiter or visit out the following to learn more about OneTrust and its people:

• OneTrust Careers on YouTube
• @LifeatOneTrust on Instagram

You have the right to have your personal data updated or removed. You also have the right to have a copy of the information OneTrust holds about you. Further details about these rights are available on the website in ourPrivacy Overview.You can change your mind at any time and have your personal data removed from our order to do this you must contact us and let us know you wish to be removed. The request should be made on theData Subject Request Form.

Recruitment fraud warning: OneTrust is aware of scams involving false offers of employment with our fraudulent jobs interviews and job offers use fake websites email addresses group chat and text messages. Be aware that we never ask candidates for personal information IDs or bank information during the interview process. We do not interview prospective candidates via instant message or group chat and do not require candidates to purchase products or services or process payments on our behalf as a condition of any employment offer. Please note that any legitimate interview availability requests will come directly from a OneTrust recruiter with an @ email address. You may also receive legitimate emails from @. Recruiters will only reach out to candidates who have applied for a role through our ATS (Greenhouse) or prospects via LinkedIn InMail. Job offers will come from a recruiter and may have a @ email address. For more information or if you have been targeted please reach out to .

When you join OneTrust you are stepping onto a launching pad the countdown has begun. The destination A career without boundaries working alongside a diverse and inclusive crew who is passionate about doing meaningful work. As a pioneer your voice and expertise will help chart the direction of an entirely new category. Our commitment to putting people first starts with you. Your growth is part of the mission. Our goal is to give you the power to embark on the next phase of your uniquely unique career.

OneTrust provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by local laws.