Workplace Administrator

Job Description:

Dow Jones is a global provider of news and business information delivering content to consumers and organizations around the world across multiple formats including print digital mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the worlds largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal Americas largest newspaper by paid circulation; Barrons MarketWatch Mansion Global Financial News Investors Business Daily Factiva Dow Jones Risk & Compliance Dow Jones Newswires OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS NWSA; ASX: NWS NWSLV).

We are seeking an office-based Workplace Administrator / Receptionist to support the smooth day-to-day running of our Frankfurt office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities office administration SAP processing support and assistance to the Bureau Chief. You will help maintain a professional welcoming efficient workplace and ensure the office remains well organised fully stocked and tidy at all times. The role requires daily on-site presence to support office operations reception responsibilities and the wider team effectively. You will report to the Director EMEA Real Estate & Global Lease Administration

• Act as the first point of contact for visitors contractors and deliveries
• Manage reception duties and present a professional welcoming front-of-house presence
• Answer and direct calls emails and general office enquiries
• Ensure meeting rooms common areas and reception spaces are presentable and ready for use
• Keep the office stocked organised and tidy including kitchen stationery print and general office supplies
• Coordinate office repairs maintenance issues building access and landlord/building management requests
• Support office health safety and general workplace compliance requirements

• Provide day-to-day administrative support to the Bureau Chief and Managing director
• Manage calendars room bookings desk bookings in Kadence and visitor arrangements as required
• Assist with travel bookings itineraries and related logistics where required
• Prepare documents presentations correspondence and meeting materials
• Maintain filing systems contact lists and administrative records
• Support internal events team meetings and office activities

• Process invoices and purchase orders in SAP accurately and on time
• Track purchase orders invoice status coding approvals and payment follow-up working closely with Finance teams
• Liaise with internal finance and procurement teams to resolve invoice or PO queries
• Assist with vendor administration and supplier set-up where needed
• Provide back-up assistance to GRE & WE Lease Admin team where needed to cover absence/busy periods

• 3-5 years of experience in an office administrator receptionist team assistant or similar role; processing invoices and purchase orders in SAP
• Experience supporting senior stakeholders or executives ideally including diary and meeting coordination
• Experience working in a busy office-based environment

• Strong organisational skills and attention to detail
• Professional and approachable manner with excellent interpersonal skills
• Confident managing multiple priorities and responding quickly to day-to-day office needs
• Good written and verbal communication skills
• Comfortable working independently and taking ownership of office operations
• Proficient in Microsoft Office applications and Google Suite products
• Reliable proactive and service-oriented approach
• Ability to maintain confidentiality and exercise sound judgement

• Fluency in German and English languages
• Experience in an international corporate or newsroom environment would be advantageous

The successful candidate will create a well-run professional office environment ensure SAP invoice and purchase order processes are handled efficiently provide dependable support to the Bureau Chief and keep the Frankfurt office organised stocked and running smoothly.

Our Benefits

• Comprehensive Healthcare Plans

• Paid Time Off

• Retirement Plans

• Comprehensive Insurance Plans

• Lifestyle programs & Wellness Resources

• Education Benefits

• Family Care Benefits & Caregiving Support

• Commuter Transit Program

• Subscription Discounts

• Employee Referral Program

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status or any other protected characteristic under applicable law.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability email us at Please put Reasonable Accommodation in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - People - Workplace

Job Category:

Administration Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range: 40000 - 45000

Were committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidates experience skills location and other relevant factors.

For bonus-eligible roles targets are determined based on multiple considerations including market benchmarks and individual contributions.

For benefits-eligible roles we offer a comprehensive and competitive benefits package covering health retirement wellbeing and more along with optional benefits to meet the diverse needs of our employees.