Workday Solution Expert – Procurement, Inventory, Supplier account, Sourcing

We have recently started an exciting ERP transformation programme and are replacing our existing HR Financials and Procurement system landscape across all of our six sites with Workday. We have gone live with Workday HCM (Human Capital Management) in 2025 and are now in the next phase of the transformation for Financials and Procurement. By standardising and digitalising our tools and processes we want to optimise our financial and procurement processes.

Job Summary

The Pan-EMBL Workday Solution Expert drives the development improvement and adoption of products tools and processes within the Procurement department. This role acts as the bridge between business needs and technical execution ensuring that internal stakeholders have solutions that are efficient scalable and aligned with organizational goals.

The role requires collaborating with various departments and working with colleagues across six locations in five countries to ensure seamless integration and functionality of Workday procurement systems.

Key Responsibilities

• Identify departmental needs and translate them into clear product requirements.

• Together with the department management prioritize features and enhancements based on impact feasibility and strategic alignment. Ensure alignment with organizational standards compliance requirements and longterm strategy.

• Collaborate closely with crossfunctional teams (e.g. OMT ERP data leadership) to deliver highquality internal solutions.

• Manage product roadmaps timelines and communication with stakeholders.

• Monitor product performance gather feedback and drive continuous improvement.

• Responsible for day-to-day maintenance post implementation.

• Training: provide training and support to procurement staff on system usage and best practices. Support and train the wider user community with the support of the stream leads in the respective areas: sourcing supplier account inventory and procurement.

• Collaborate with vendors to ensure they comply with system requirements and address any issues.

• Document processes and workflows changes map and update processes and training material as required draft desk instructions.

• Supporting the ERP team with the integration of punch-out catalogues and marketplaces into Workday.

• Responsible for the creation and maintenance of EMBL Headquarters internal catalogues/Workday catalogues. Train and support sites in creating and maintaining their respective catalogues.

Qualifications

• Education: Bachelors degree in Information Technology Business Administration or a related field.

• Experience: Minimum of 3 years in a similar role preferably within procurement.

• Experience with Workday system. Other ERP systems advantage

• Experience in product management project management or process optimization

• Project management skills (Smartsheet)

• Strong analytical and problem-solving skills

• Excellent communication and stakeholdermanagement abilities

• Ability to balance technical understanding with business priorities

• Ability to draft documentation training manuals

• Ability to train and support staff

Personal Competencies

• Being comfortable with an agile organisational approach by taking ownership of your work in a self-organised and structured way

• Strong problem-solving skills with attention to detail

• Strong team player Self-starter and pro-active

• Being excited about working in an international multicultural and diverse environment

• Excellent communication and interpersonal skills

• Fluency in spoken and written English

• Ability to analyse describe present and review complex processes and suggest pragmatic solutions

• Ability to challenge and question existing processes and suggest improvements

• Proven ability to deal with multiple stakeholders

• Flexibility diplomacy and patience

• Customer focused

Contract length:3 years (renewable)

Salary: Grade 5 - 6 other paid benefits based on personal circumstances

Working conditions:

• Office environment with occasional travel for training and meetings

• May require extended hours during peak periods

Why join us

EMBL is curiosity-driven community-oriented and international. As an inclusive equal opportunity employer we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are therefore committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

We encourage applications from individuals who can complement our existing team we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.

Enjoy lots of benefits:

• Financial incentives:Salary free of income tax Monthly family child and non-resident allowances annual salary review pension scheme death benefit long-term care accident-at-work and unemployment insurances

• Flexible working arrangements

• Private medical insurancefor you and your immediate family (including all prescriptions and generous dental & optical cover)

• Generous time off:30 days annual leave per year in addition to public holidays

• Relocation packageincluding installation grant (if applicable)

• Campus life:Free shuttle bus (Heidelberg) library subsidised on-site cafeteria casual dress code extensive sports and social club activities (on campus and remotely)

• Family benefits: Kindergarten (Heidelberg) 10 days of child sick leave generous paid maternity/parental leave and monthly family & child allowances

• Benefits for international newcomers:Visa exemption education grant for private schooling financial support to travel back to your home country every second year and a monthly non-resident allowance.

• For detailed information please visit our employee benefits page here

What else you need to know

• International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page to find out more.

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.

• Diversity and inclusion: At EMBL we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders identities nationalities and/or any other diverse backgrounds.

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date