Team Assistant in Part-Time (mwd)
Job Location:
Braunschweig - Germany
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
As Team Assistant at OKAPI:Orbits your mission is to keep the daily operations of our growing team running smoothly. You create order behind the scenes so that colleagues across legal HR finance and leadership can focus on building the future of space traffic coordination without getting bogged down in administrative friction. Through reliability attention to detail and a proactive attitude you make sure documents are where they should be trips are booked without stress and the office is a place people enjoy coming to.
- Take care of document management across legal HR and finance keeping files organized complete and easy to find
- Keep order of incoming and outgoing mail ensuring nothing gets lost or delayed
- Handle travel bookings for conferences and events coordinating flights accommodation and logistics
- Manage bookings for the company apartment keeping the calendar organized and avoiding conflicts
- Take care of the office including ordering snacks and drinks and keeping common areas tidy alongside our external cleaner
Must-haves:
- German at C1 level
- English at least B2
- Prior experience in an administrative office management or assistant role
- Strong organizational skills and attention to detail especially when handling sensitive documents
- Reliable and proactive able to work independently and anticipate needs before they become problems
- Comfortable juggling multiple small tasks in parallel without losing track
- Prior experience working with MS Office especially MS Sharepoint Outlook and other applications
Nice-to-haves:
- Experience with travel booking tools or platforms like Airbnb and other
- Familiarity with basic HR or legal document handling
- Past experience in a startup or fast-paced team environment
- A friendly approachable attitude since youll be a visible point of contact in the office
- With a lean hierarchy and small working groups you define your own way of work including flexible work hours.
- Enabling top-tier engineers and scientists to work on groundbreaking space sustainability challenges.
- Grow continuously with access to training budgets.
- Greatteam spirit with company-wide events such as social activities like laser tag dinners and team-building outings.
- 30 days of Vacation and Workation
- Bahncard (25 if you live in Brunswick 50 if you live outside of the city)
- Subsidized Hansefit / Wellpass Membership
- Free Drinks & Snacks in the office (the good ones)
- Bikeleasing
- Company Pension Scheme
Last but not least we would like to share with you that research shows that women areless likely to apply for a position unless they meet 100% of the listed requirements.
Please know that if its your case but you are passionate about space technology building reliable software and contributing to a more sustainable space environment we strongly encourage you to apply.
OKAPI:Orbits already brings together a highly diverse team and we actively continue to strengthen this diversity which allows us to achieve higher performance and drive innovation.
Required Experience:
Junior IC
About Company
OKAPI:Orbits is at the forefront of space sustainability, addressing some of the most pressing challenges of the space industry: the growing problem of crowded orbital regimes, and the need for more efficient satellite operations. We're providing end-to-end solutions that help various ... View more
