Proposal Specialist

The Challenge of the Proposal Specialist in a few words

The Proposal Specialist is seen as the Project Manager of each proposal as it entails expertise in coordination financial aspects and great organizational skills. 

Your contribution in the role of Proposal Specialist:

• You manage multiple RFPs RFIs and RFQs simultaneously setting clear priorities and ensuring all deadlines are met
• You collaborate closely with customers and cross-functional teams (Sales Finance Project Management Engineering Legal) to deliver proposals that align with client expectations and internal standards
• You prepare high-quality proposal documents and coordinate all inputs required to define accurate effort and cost estimates
• You review contractual and legal terms in close partnership with the Legal team
• You ensure compliance with regulations related to governmental customers (e.g. pricing regulations public tendering export control classification and security requirements)
• You work with Procurement to gather and validate material costs and lead times when needed
• You validate data accuracy and help shape pricing strategies with the Sales Manager as well as cost structures with Finance
• You proactively communicate with internal stakeholders (including Sales Managers and Executives) when contractual deviations or requirement gaps arise
• You review and accept purchase orders validating commercial and key legal conditions and liaise with customers when adjustments are required
• You organize and lead key meetings including commercial business reviews to secure executive alignment and approval
• You act as a key link between proposal activities project launch teams and billing processes
• You ensure all activities and approvals are accurately tracked in Salesforce (CRM system)
• You review and approve proposals prepared by colleagues ensuring consistency and quality
• You support Sales Managers with administrative and logistical tasks required to secure contracts (e.g. vendor forms certificates) for both private and public sector clients

Qualifications :

The ideal candidate in a few words

• You hold a Bachelors degree in Business Administration or a related field
• You have experience in proposal development and cost analysis; experience with governmental customers is a plus
• You are proficient in Microsoft Office (Word Excel PowerPoint); knowledge of Salesforce public pricing regulations and governmental procurement processes is an asset
• You have affinity with industries such as electronics telecommunications aerospace or automotive
• You are results-driven with strong communication and relationship-building skills and able to multitask and set priorities effectively
• You possess strong analytical skills and a high level of attention to detail
• You are fluent in German and English both written and spoken

Additional Information :

Whats in it for YOU

At Averna youll join a growing and human-focused company where you have room to take initiative work on cutting-edge technology and be part of a truly international environment.

We offer:

• A dynamic role with a real impact on projects and clients
• A collaborative and supportive team that values knowledge-sharing and celebrates achievements together.
• A competitive salary package with attractive benefits flexible hours etc.) #LI-Hybrid
• Opportunities for learning and development both locally and internationally
• A professional flexible working environment where your voice counts
• Be part of a company that puts ESG at the heart of its mission for people planet and performance.

Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment regardless of race color religion sexual orientation gender national origin age disability veteran status or any other legally protected status. 

Remote Work :

No

Employment Type :

Full-time