Project Manager

The Operations Management Team (OMT) works closely with the COO and members of the COO Leadership in delivering an ambitious change and improvement programme and provide effective administrative and operational support to the scientific community across the whole of EMBL.

To enable OMT to drive organisational improvement it is structured into four core sub-teams:

• Programme Management Team: Oversees the planning coordination and execution of major transformation programmes ensuring alignment with strategic goals and delivery of intended outcomes.

• Product Management: Focuses on the design development and lifecycle management of digital tools and platforms that support administrative functions and enhance user experience.

• Change Management: Leads stakeholder engagement communication and training activities to ensure smooth adoption of new systems processes and ways of working.

• ERP Team: Manages the implementation configuration and optimisation of enterprise resource planning systems to support core business operations such as finance HR and procurement.

Your role

The Programme Management Team is looking for a project manager to manage a variety of projects which form part of the COO change and improvement programme. Examples include: delivering a 3-year ERP transformation programme; implementing an EMBL-wide document management system; and supporting policy development work.

This role is instrumental in supporting the continuation of delivering the change and improvement programme across COO areas.

Main Duties and Responsibilities

• Lead project planning execution monitoring and delivery across cross-functional teams.

• Define project scope objectives timelines and resource requirements.

• Implement and follow project management methodologies processes and best practices.

• Build strong relationships with stakeholders and foster collaboration across cross-functional areas.

• Coordinate internal teams stakeholders vendors and end users to ensure project alignment and engagement.

• Facilitate regular project meetings and communicate updates to stakeholders and leadership.

• Track project actions and progress

• Manage risks issues and dependencies proactively escalating to the Programme Management Team Lead when required.

• Ensure projects are delivered on time within scope to the required quality standards and within budget.

• Ensure documentation is structured accessible and maintained up to date.

• Contribute to the ongoing work of the OMT as required.

You have

• Experience in project management ideally in implementing a management software solution (however experience delivering projects in a professional context is essential)

• Comprehensive understanding of project management methodologies

• Strong leadership and team management abilities.

• Excellent communication and interpersonal skills.

• Proficiency in project management software (e.g. Smartsheets Asana Monday).

• Strong analytical and problem-solving skills.

• Ability to manage multiple projects simultaneously.

You are

• Organised: Ability to effectively plan coordinate and oversee tasks resources and timelines to ensure successful completion

• Adaptable: Ability to thrive in a fast-paced dynamic environment.

• Collaborative: Strong team player with a collaborative mindset.

• Detail-Oriented: Meticulous attention to detail and organizational skills.

• Proactive: Self-starter with a proactive approach to problem-solving.
  

Contract length: 3 years (renewable)

Grade: 5

Why join us

EMBL is curiosity-driven community-oriented and international. As an inclusive equal opportunity employer we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are therefore committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

We encourage applications from individuals who can complement our existing team we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.

Enjoy lots of benefits:

• Financial incentives:Salary free of income tax Monthly family child and non-resident allowances annual salary review pension scheme death benefit long-term care accident-at-work and unemployment insurances

• Flexible working arrangements

• Private medical insurancefor you and your immediate family (including all prescriptions and generous dental & optical cover)

• Generous time off:30 days annual leave per year in addition to public holidays

• Relocation packageincluding installation grant (if applicable)

• Campus life:Free shuttle bus (Heidelberg) library subsidised on-site cafeteria casual dress code extensive sports and social club activities (on campus and remotely)

• Family benefits: Kindergarten (Heidelberg) 10 days of child sick leave generous paid maternity/parental leave and monthly family & child allowances

• Benefits for international newcomers:Visa exemption education grant for private schooling financial support to travel back to your home country every second year and a monthly non-resident allowance.

• For detailed information please visit our employee benefits page here

What else you need to know

• International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page to find out more.

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.

• Diversity and inclusion: At EMBL we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders identities nationalities and/or any other diverse backgrounds.

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date