Project Assistant

Job Opportunity: Project Assistant
Location: Onsite Rhine Ordnance Barracks Medical Center (ROBMC) Project Support Office Weilerbach Germany
Start Date: Immediate
Schedule: Full-Time (40 hours/week)

Support a Once-in-a-Generation Medical Center Project

The Rhine Ordnance Barracks Medical Center (ROBMC) is one of the most significant U.S. military healthcare construction projects in Europe a $1.8 billion facility that will serve thousands of service members and their families for generations. We are looking for a highly organized mission-focused Project Assistant to help keep this complex fast-moving project office running at full speed.

This role is ideal for someone who thrives in a structured environment takes ownership of administrative and coordination functions and takes pride in making a team more effective. You will be embedded in our on-site project office and work alongside architects engineers hygiene specialists and government stakeholders every day.

What Youll Do

Records & Document Management

• Maintain organized filing systems for digital and hard-copy project documentation design submittals vendor and contractor materials and construction samples
• Define and enforce records retention procedures in accordance with applicable policies; ensure timely access protection and proper transfer or disposal of files
• Track project history and maintain copies of all correspondence including current and future projects
• Manage meeting minutes for construction and design reviews as well as initial outfitting and transition meetings

Office & Meeting Coordination

• Coordinate and set up internal and external meetings; develop and distribute agendas minutes and required documentation
• Lead a weekly staff synchronization meeting including development and presentation of near-term schedules milestones and travel plans
• Set up project meetings with U.S. and German stakeholders user groups and contractors; facilitate audio/visual support and generate meeting minutes
• Coordinate security and base access travel arrangements and itineraries for official visitors

Communication & Translation Support

• Provide German translation support both written and oral to assist the project team as needed including meeting documentation design submittals and simultaneous translation during teleconferences
• Maintain a current point-of-contact list for all user group project representatives and coordinate early notification for design review interfaces
• Prepare reports and correspondence drawing from a variety of sources; ensure proper format spelling grammar and arithmetical accuracy before release

Office Operations & Administration

• Generate and maintain office Standard Operating Procedures (SOPs) for staff reference and new employee orientation
• Assist with in-processing and out-processing actions for new office personnel
• Manage office supply and equipment ordering processes; anticipate needs submit orders per applicable policies and verify receipt
• Support key control building management and IT/IM work order requests; establish clear pathways for rapid issue resolution
• Maintain the office monthly calendar personnel roster and training files for all assigned staff; provide updated rosters on a quarterly basis or as changes occur
• Coordinate and assist with property inventories; ensure all accountable equipment is properly documented
• Serve as the primary user of ThinkProject (the project document management platform) supporting document sharing design review comment entry and related actions

Who You Are

• You are exceptionally organized you create order out of complexity and make sure nothing falls through the cracks
• You communicate clearly and professionally both in writing and in person
• You are fluent in German and English and comfortable translating in real time across both languages
• You take initiative and follow through if you see a problem you solve it
• Youre comfortable in a fast-paced construction project environment where priorities shift and timelines matter
• You understand the importance of confidentiality and handle sensitive information with discretion

Qualifications

Education

• Bachelors degree or equivalent combination of education and experience

Experience

• At least one (1) year of experience in a Defense Health Facility project office or similar construction/program management environment
• Demonstrated ability to organize and manage a design and construction project office and coordinate events in a logical structured manner

Language Proficiency

• Proficient in reading writing and speaking both German and English

Skills

• Proficient in Microsoft Office Suite: Word Excel Outlook and PowerPoint
• Strong interpersonal analytical and problem-solving skills
• Excellent attention to detail and a high level of accuracy
• Effective time management and organizational skills; able to manage multiple priorities simultaneously
• Ability to communicate plans and instructions clearly both orally and in writing

Work Authorization

• Must possess SOFA status with access to U.S. military installations; OR
• Legal authorization to work in Germany and ability to successfully pass a background investigation

Preferred

• Prior experience supporting U.S. military program or project offices in Europe
• Familiarity with ThinkProject or similar project information management systems
• Knowledge of DoD health facility construction outfitting or transition processes

Why Youll Love It Here

Front-row seat to history: Youll be part of the team building the U.S. militarys most ambitious hospital project in Europe
Meaningful mission: Your work directly supports the health and wellbeing of U.S. military service members and their families across Europe
Collaborative team: Work alongside skilled architects engineers and healthcare professionals in a mission-driven environment
Stable long-term opportunity: Multi-year project with a clear mission and strong team infrastructure

Ready to Join Us

Apply today and bring your organizational skills and bilingual abilities to a team doing work that matters. Wed love to hear from you.

DOCPER/SOFA/Logistical Support Status

This position is not eligible for support under NATO Status of Forces Agreement (SOFA) supplemental agreement articles 72 or 73.

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French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.