Operations Manager

Jacobi Robotics is an early-stage AI and robotics company building software for industrial robotic automation. Using proprietary motion planning simulation and AI we deliver a first-of-its-kind mixed-case palletizing solution proven in production and deployed with major logistics and retail companies through a network of integration partners. Our technology partners include Boston Dynamics and ABB. Founded in 2022 by roboticists and AI researchers from UC Berkeley Carnegie Mellon and KIT we are a multinational team: our company headquarters is in Silicon Valley California and we have an office in Hamburg Germany where part of our engineering and operations are based.

Tasks

Key Responsibilities

Accounts payable & contractor payments. Run the full cycle receive and log invoices

route for approval pay on approval and chase missing invoices and approvals until

theyre resolved. Prepare contractor tax paperwork (W-9/1099) with our external

accountants.

Accounts receivable. Issue milestone invoices send statements run dunning and

reconcile.

Compliance & filings. Own a master filings calendar and drive every deadline US

state registrations and franchise tax sales-tax filings certificates of good standing

insurance certificates (COIs) coordinating our external accountants payroll and

insurance providers.

Vendor & procurement administration. Onboard vendors manage NDAs and renewals

keep SaaS licenses / seats / password-manager access clean and follow up relentlessly

until vendors deliver on their commitments.

Hamburg-local logistics. Stand up and run local shipping/receiving in Hamburg handle

EUUS customs paperwork coordinate German-speaking vendors manage EU

equipment loaners (3D cameras scanners) and support the Hamburg office/test-bed.

Systems & documentation. Keep our trackers current build and maintain SOPs and

work down the operations-improvements backlog from not started to done.

Requirements

Experience supporting a US company or USEU operations (customs cross-border

shipping US state compliance).

Robotics hardware manufacturing or logistics exposure useful not required.

Experience standing up operations from scratch in a small fast-moving company.

Benefits

Async-first with a fixed overlap for live coordination. The rest of your hours are yours to schedule.

Rate: 3560/hr invoiced monthly.

If youre passionate about robotics software innovation and driving real-world impact through technology wed love to hear from you.