We are looking for a motivated Operations Assistant (gn*) to join our Executive Education Operations Hub and support the Program Management team. This is a fulltime position (40 hours/week) initially limited to two years with the clear intention of longterm employment. In this role you will provide handson operational and administrative support that ensures the smooth delivery of our programs and a highquality participant experience.
Your Responsibilities
Coordinate the operational delivery of executive education programs including event planning participant management scheduling and on-site support during program delivery including MBA weekend sessions (typically once per month) with time-off compensation provided.
Organize and manage program logistics such as room bookings catering travel arrangements and other operational requirements to ensure a seamless participant experience.
Handle administrative processes including invoicing contract coordination with external partners and internal documentation.
Maintain and update program-related systems and data (e.g. CRM learning platforms project tools) ensuring accuracy and efficient program operations.
Collaborate closely with Program ManagementFaculty Marketing Accounting andotherstakeholderto prepare program materials support website updates and ensure the smooth execution of all program-related activities.
Your qualifications
Must-haves
You have completeda commercial/ vocational training (e.g. office management business administration) orhold a university degree combined with relevant practical experience.
You demonstrate strong organizational skills and work in a structured detailoriented and reliable way.
You bring a handson mindset and enjoy coordinating operational and administrative tasks in a serviceoriented environment.
Nice to have
You have gained initial experience in operations administration event coordination or project support.
You are familiar with working across different functions and stakeholders and have been exposed to data management orprocessdocumentation.
You are confident using MS Office; experience with CRM systems project tools or digital learning platforms is an advantage.
You communicate confidently in English and German both written and spoken and ideally have experience in an international or academic environment.
Personal qualities that make the difference
You take responsibility for delivering reliable and highquality operational results.
You are highly organized and dependable with strong attention to detail and quality.
You collaborate effectively with different stakeholders and contribute to a positive teamoriented environment.
You are motivated to learn grow and build expertise in operations thriving in a role where structure and consistency create impact.
This role is well suited for career starters or professionals returning to work who are eager to gain hands-on experience in operations and program management in a dynamic international university environment.
We offer
At KLU you will work with open-minded and ambitious colleagues in an international and collaborative environment located in Hamburgs HafenCity. Weoffer:
A dynamic and growing work environment in higher education with a visible impact on our executive education participants and corporate partners.
Opportunities to learn grow and take responsibility early including insights into program management and process optimization in the Operations Hub.
Modern workplaces with attractive surroundings.
Flexible working hours and home office options.
Additional benefits such as subsidy for the public transit Job-Ticket company pension plan bicycle leasing and sports offers.
We value diversity We value diversity and therefore welcome all applications regardless of gender nationality ethnic and social origin religion and worldview disability age sexual orientation and identity.
Contact
Please send your complete application documents including a cover letter resume relevant references and your possible start date and salary expectations by email to or via the Apply button.
gn gender neutral
About us
Kühne Logistics UniversityWissenschaftliche Hochschule für Logistik und Unternehmensführung is a private university founded in 2010 and located in Hamburgs HafenCity. KLU is a state-recognized university with the right to grant PhDs. With its AACSB accreditation it ranks among the top 5% of business schools and management universities worldwide with a dedicated focus on logistics operations and supply chain management. Following an internationalization strategy we are now opening a campus in Vietnam and plan for two further campuses in Africa and the Americas.
We instill KLUs signature operations mindset in all our students drawing on the strengths and key characteristics of logistics including resilience data-driven and action-oriented decision-making. As a boutique university KLU offers its students and doctoral candidates a high degree of specialization and excellent study conditions. Further education programs for specialists and managers are offered in the form of seminars and summer schools by KLU Executive Education.
Required Experience:
Exec
We are seeking forWe are looking for a motivated Operations Assistant (gn*) to join our Executive Education Operations Hub and support the Program Management team.This is a fulltime position (40 hours/week) initially limited to two years with the clear intention of longterm employment.In this role y...
We are seeking for
We are looking for a motivated Operations Assistant (gn*) to join our Executive Education Operations Hub and support the Program Management team. This is a fulltime position (40 hours/week) initially limited to two years with the clear intention of longterm employment. In this role you will provide handson operational and administrative support that ensures the smooth delivery of our programs and a highquality participant experience.
Your Responsibilities
Coordinate the operational delivery of executive education programs including event planning participant management scheduling and on-site support during program delivery including MBA weekend sessions (typically once per month) with time-off compensation provided.
Organize and manage program logistics such as room bookings catering travel arrangements and other operational requirements to ensure a seamless participant experience.
Handle administrative processes including invoicing contract coordination with external partners and internal documentation.
Maintain and update program-related systems and data (e.g. CRM learning platforms project tools) ensuring accuracy and efficient program operations.
Collaborate closely with Program ManagementFaculty Marketing Accounting andotherstakeholderto prepare program materials support website updates and ensure the smooth execution of all program-related activities.
Your qualifications
Must-haves
You have completeda commercial/ vocational training (e.g. office management business administration) orhold a university degree combined with relevant practical experience.
You demonstrate strong organizational skills and work in a structured detailoriented and reliable way.
You bring a handson mindset and enjoy coordinating operational and administrative tasks in a serviceoriented environment.
Nice to have
You have gained initial experience in operations administration event coordination or project support.
You are familiar with working across different functions and stakeholders and have been exposed to data management orprocessdocumentation.
You are confident using MS Office; experience with CRM systems project tools or digital learning platforms is an advantage.
You communicate confidently in English and German both written and spoken and ideally have experience in an international or academic environment.
Personal qualities that make the difference
You take responsibility for delivering reliable and highquality operational results.
You are highly organized and dependable with strong attention to detail and quality.
You collaborate effectively with different stakeholders and contribute to a positive teamoriented environment.
You are motivated to learn grow and build expertise in operations thriving in a role where structure and consistency create impact.
This role is well suited for career starters or professionals returning to work who are eager to gain hands-on experience in operations and program management in a dynamic international university environment.
We offer
At KLU you will work with open-minded and ambitious colleagues in an international and collaborative environment located in Hamburgs HafenCity. Weoffer:
A dynamic and growing work environment in higher education with a visible impact on our executive education participants and corporate partners.
Opportunities to learn grow and take responsibility early including insights into program management and process optimization in the Operations Hub.
Modern workplaces with attractive surroundings.
Flexible working hours and home office options.
Additional benefits such as subsidy for the public transit Job-Ticket company pension plan bicycle leasing and sports offers.
We value diversity We value diversity and therefore welcome all applications regardless of gender nationality ethnic and social origin religion and worldview disability age sexual orientation and identity.
Contact
Please send your complete application documents including a cover letter resume relevant references and your possible start date and salary expectations by email to or via the Apply button.
gn gender neutral
About us
Kühne Logistics UniversityWissenschaftliche Hochschule für Logistik und Unternehmensführung is a private university founded in 2010 and located in Hamburgs HafenCity. KLU is a state-recognized university with the right to grant PhDs. With its AACSB accreditation it ranks among the top 5% of business schools and management universities worldwide with a dedicated focus on logistics operations and supply chain management. Following an internationalization strategy we are now opening a campus in Vietnam and plan for two further campuses in Africa and the Americas.
We instill KLUs signature operations mindset in all our students drawing on the strengths and key characteristics of logistics including resilience data-driven and action-oriented decision-making. As a boutique university KLU offers its students and doctoral candidates a high degree of specialization and excellent study conditions. Further education programs for specialists and managers are offered in the form of seminars and summer schools by KLU Executive Education.
Kühne Logistics University is a private university with the right to confer PhDs. KLU's focus lies on the field of logistics, supply chain management and management.
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