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Office Administrator

CesiumAstro

Job Location:

Munich - Germany

Monthly Salary: Not provided by the employer

Posted: 29 September 2026 (Yesterday)

Application Deadline: 27 December 2026

Vacancies: 1 Vacancy

Job Summary

AtCesiumAstro we are developers and pioneers of out-of-the-box communication systems for satellites UAVs launch vehicles and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment which allows us to learn develop and engage across our organization. If you are looking for hands-on interactive and autonomous work CesiumAstro is the place for you. We are actively seeking passionate collaborative energetic and forward-thinking individuals to join our team.

We are looking to add an Office Administrator to our this position you will support the day-to-day administrative operations of the company by coordinating business activities managing office operations and providing administrative support that enables efficient business operations. This role contributes to organizational effectiveness by coordinating schedules supporting departmental initiatives maintaining business records and improving administrative processes that support operational success.

Working cross-functionally with employees managers vendors and business stakeholders this role supports administrative operations office logistics meeting coordination travel arrangements and business activities while ensuring services align with organizational priorities and established procedures.

KEY RESPONSIBILITIES

Provide administrative support to assigned departments managers and business leaders.
Prepare correspondence reports presentations meeting materials and other business documents.
Coordinate calendars meetings conference rooms travel arrangements and departmental schedules.
Maintain business records files and documentation in accordance with company procedures.
Coordinate daily office operations including office supply management mail distribution shipping and receiving and visitor support.
Support office logistics meeting preparation and facility-related administrative activities.
Assist with employee onboarding logistics and general office administration.
Maintain office procedures and support efficient day-to-day business operations.
Respond to inquiries from employees vendors and external visitors in a professional and timely manner.
Coordinate administrative activities supporting departmental projects meetings and operational initiatives.
Assist with data entry expense reporting recordkeeping purchasing activities and other business processes.
Maintain confidentiality while handling sensitive business information.
Support implementation of administrative process improvements and office initiatives.
Evaluate administrative workflows and recommend improvements that enhance efficiency and service delivery.
Maintain administrative procedures templates and operational documentation.
Build productive working relationships with employees vendors and business stakeholders.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

Bachelors degree in business administration communications office administration or a related field with 25 years of related experience or Masters degree with 03 years of related experience in administrative support executive support office administration customer service business operations or a related field.
Knowledge of administrative support principles office operations business communication and records management.
Practical understanding of scheduling meeting coordination document preparation and administrative workflows.
Experience utilizing Microsoft Office applications and standard business productivity tools.
Demonstrates organizational skills with the ability to coordinate multiple administrative priorities and operational activities.
Strong communication and relationship-building skills with employees managers vendors and external visitors.
Attention to detail when preparing business documents maintaining records and coordinating administrative activities.
Maintains confidentiality while handling sensitive business information
Ability to identify opportunities to improve administrative processes and support implementation of operational enhancements.
Ability to communicate effectively in German both verbally and in writing with employees executive leadership customers and business stakeholders.

PREFERRED EXPERIENCE

Self-motivated with the ability to work independently and as part of a collaborative team.
Experience with the aerospace telecommunications industry.
Experience with startups.

CesiumAstro considers several factors when extending an offer including but not limited to the role and associated responsibilities a candidates work experience education/training and key skills.

Please be aware that many roles will be subject to both security and export control restrictions. These restrictions mean that factors including new starters nationality any previous or dual nationalities held place of birth and country of residence may limit those roles that you can perform for the organization.

Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members not through our approved vendor list or Talent Acquisition will be considered property of CesiumAstro and we will not be obligated to pay any referral fees.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Unclear Seniority

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