Executive Assistant Personal Assistant

Promethion Industries is a European defence technology company building autonomous supremacy systems for aerial and multi-domain operations. Our mission is to enable decisive autonomy for NATO-aligned forces through tightly integrated autonomy stacks designed and built in Europe. Our focus is defensive and counter-system capabilities including anti-UAS and resilient autonomy under contested conditions.

• Provide high-level proactive support to the CEO in managing their day-to-day priorities schedule and commitments
• Own and proactively manage the CEOs calendar ensuring effective prioritization of time and appointments
• Prepare the CEO for meetings travel and key engagements by coordinating relevant information materials and logistics in advance
• Manage travel planning and arrangements for the CEO including complex itineraries accommodations transportation and last-minute changes
• Handle correspondence scheduling and selected communications on behalf of the CEO
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Over time provide administrative and organizational support to members of the Senior Team and the Founders Office including travel coordination and scheduling
• Coordinate administrative arrangements for the Founders Office and other senior team members as needed
• Support the planning tracking and execution of projects workshops and events

• Several years of experience as a Personal Assistant Executive Assistant or in a comparable role supporting a senior executive
• Proven experience managing complex calendars travel arrangements and administrative responsibilities
• Exceptional organizational and time-management skills
• Strong ability to prioritize and manage multiple sometimes competing requests
• High level of discretion confidentiality integrity and reliability
• Highly proactive working style with a natural ability to anticipate needs
• Excellent attention to detail and strong follow-through
• Strong written and verbal communication skills in German and English

• Previous experience working with or alongside political institutions government bodies international organizations or diplomatic environments
• Familiarity with international and institutional settings including experience coordinating with senior representatives public officials or high-level external stakeholders
• High emotional intelligence and an excellent sense of context timing and priorities

• Build for the long term: We are looking for people who want to grow with us and contribute to our shared success. Thats why we offer a permanent contract from day one.
• Focus on what matters: We offer a modern technology-open working environment with a strong minimum-meeting culture short decision-making paths and fast straightforward communication.
• Work that fits your life: Our hybrid working model and home office equipment give you the flexibility to structure your day in a way that fits your individual needs.
• Your skills are valued: We recognize the experience and capabilities you bring to the team. You can expect a fair and competitive compensation package that reflects your contribution.

Dont worry if you dont tick every box - if you believe you could be a great fit for the role wed still love to hear from you.