Chief Operating Officer (mfd)| Legal AI Tech Scale-Up |Hybrid

As Chief Operating Officer (m/f/d) at Noxtua you will own how the company runs and how it becomes increasingly automated. Noxtua has grown from a research project into Europes sovereign Legal AI with offices in Berlin Munich Paris and Zagreb exclusive partnerships with the leading legal publishers in six countries and around 81 million raised in our Series B. The next phase is about turning that momentum into a process-driven AI-enabled operating model that scales without losing speed and that is your mandate.

You will build and run Noxtuas internal operating system: planning and goal-setting business operations and the People Finance and IT functions that everything else depends on. A core part of the role is to identify repeatable workflows simplify them and use AI-driven automation to make the organisation faster more transparent and less dependent on manual coordination. You will be the person who makes sure decisions get made commitments get tracked and the organisation stays coherent as it grows across markets.

You will report to Dr. Leif-Nissen Lundbæk CEO and Co-founder of Noxtua and work as his closest operating partner freeing him to focus on brand partnerships capital and the European AI sovereignty agenda. Your peers on the leadership team are the CTO the Chief Product Officer and the Chief Communications Officer.

• 15 years of experience including at least 5 years in a COO VP Operations or equivalent senior operating roleat a high-growth B2B software or SaaS company

• Strong practical experience using AI and AI-driven automationto redesign business processes reduce manual work improve decision quality and create scalable operating leverage across functions

• You have taken a company through a scaling phase ideally somewhere in the 100500 employee range and built the operating rhythm that made it work

• Track record of owning cross-functional functions(some combination of People Finance operations Business Operations IT Legal operations PMO)

• You areprocess-driven and systems-oriented: you map workflows end to end define ownership and metrics remove complexity and build automation-first ways of working rather than adding headcount by default

• Comfortable in regulated certification-heavy environments (ISO 27001 C5 TISAX or equivalent) and with what compliance genuinely costs an organisation to maintain

• Strongcommercial and financial literacy budgeting forecasting headcount planning and board-level reporting and experience operating across multiple European markets and cultures. You are a builder and comfortable with being hands-on.

• Full professional proficiency in Englishis required and German is a strong plus.

• Own company-wide planning goal-setting and the review rhythm so that strategy turns into commitments and commitments get tracked to completion.

• Organisational scaling. Design the structure roles and processes that let Noxtua grow across markets without fragmenting.

• AI-enabled process transformation. Proactively identify where AI agents workflow automation and better tooling can increase speed quality and accountability across People Finance Legal IT GTM and leadership operations. Unblock the work that spans Engineering Product GTM and Communications and make the hand-offs between them work.

• Business operations and automation. Own the internal systems data reporting and automation layer that leadership runs the company on; turn recurring manual workflows into scalable AI-enabled processes.

• People & culture. Partner with HR on hiring plans org design performance and keeping the culture intact through growth.

• Finance operations. Budgeting forecasting and headcount planning alongside Finance; cost discipline as the company scales.

• Governance risk & compliance. Keep Noxtuas certifications (ISO 27001 BSI C5 TISAX) audit-ready as a continuous process not an annual scramble.

• Board & investor reporting. Prepare the operating view of the business for the CEO the board and our Series B investors.

• CEO partner. Be the operating counterpart to the CEO the person who turns intent into execution.

• Remote: Hybrid work possible (given a German residence) other countries upon request
• Working hours: Flexible working hours
• Vacation:26 days December 24th & 31st off 1 additional vacation day per year of employment (up to 30 days)
• Discounts:e.g. Urban Sports Club Membership depending on location
• Equipment: Laptop (Lenovo or Mac) plus 1000 net home office setup budget (paid with your first salary)