Admissions Manager (mfx)

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 leading global companies ESMT offers masters MBA and PhD programs as well as executive education on campus worldwide and in blended formats.

For our Sales team we are looking for a reliable and detail-oriented professional who ensures the smooth and accurate administration of our open enrollment programs.

Admissions Manager (m/w/x)

(m/f/x 40 hrs./week based in Berlin)

This role is central to delivering a professional experience for our participants and corporate clients. Your work directly supports the quality integrity and financial accuracy of our programs.

Your responsibilities are:

• End-to-end management of participant registrations for Executive Education Open Programs in Salesforce ensuring a smooth efficient and professional admissions journey from application to enrollment
• Review and validate applications for completeness and eligibility maintaining high administrative and quality standards
• Own and safeguard the accuracy completeness and integrity of participant and corporate client data in the CRM system as the foundation for invoicing reporting and controlling
• Ensure compliance with data protection confidentiality and internal governance standards
• Act as a professional point of contact for applicants and HR departments regarding application status documentation and administrative procedures
• Collaborate closely with Business Development Program Management Accounting and Controlling to ensure aligned processes and financial accuracy
• Support invoicing preparation and document special corporate agreements to ensure transparency and correct financial execution
• Maintain and continuously improve clear reliable and efficient administrative workflows within Admissions and CRM operations
• Contribute to delivering a seamless high-quality participant and client experience

• Professional experience in administration operations higher education or a comparable service-oriented environment
• Structured precise and reliable working style with strong attention to detail
• High awareness of data accuracy confidentiality and compliance requirements
• Ability to work independently take ownership of tasks and manage priorities effectively
• Strong communication skills in German (C1/C2 level required) and English
• Experience working with CRM systems (ideally Salesforce) or comparable databases
• Appreciation for clear processes and motivation to ensure smooth operations behind the scenes
• Service-oriented mindset with a strong sense of responsibility and quality

ESMT Berlin is Germanys leading business school and among the top institutions worldwide for executive education ranked No. 1 in Germany and No. 4 globally for customized programs (Financial Times Executive Education Ranking 2025).

You will join a team recognized for its international diversity deep expertise and collaborative culture. People at ESMT take initiative support one another and enjoy the space to turn ideas into reality.

Discover the perks and culture that make our workplace special.

Health and Well-Being

• Flexible remote work including up to 15 days abroad per year
• Ergonomic office equipment and access to university sports across Berlin
• Subsidized meals at the campus restaurant

Financial Benefits

• Subsidized public transportation ticket and leasing options of bicycles/e-bikes
• Company pension scheme with Allianz

Personal Development

• Access to LinkedIn Learning
• On-campus German and English courses in small groups
• Participation in ESMTs Executive Education and degree programs

What makes this more than just a job

ESMT offers a collegial and international work environment with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued. Fostering diversity equity and inclusion enriches our employees students and broader community.

You will work on our campus in Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team. Our vibrant community comes together through activities and events like Lucky Lunch Wednesday Cookies Orientation Days for new employees Summer Party and Year End Event our talented ESMT choir and much more.

Please submit your application by usingour online application form including the following documents:

• Motivation letter.
• CV with relevant certificates and references
• Salary expectations and possible start date.

For further questions please contact:

ESMT Berlin
Friederike Rathjens I Human Resources Manager ISchlossplatz 1 I10178 Berlin I Tel:IJobs at ESMT Berlin