Administration Specialist (mfn)

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading high-tech multinational based in Shenzhen China. Operates in four core fields of IT automotive new energy and rail transit and employs over 300000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

• Manage the daily administrative operations and office management.

• Procure inventory and maintain office supplies office equipment and fixed assets.

• Maintain the office environment to ensure a clean safe and well-organized workplace.

• Manage meeting rooms and coordinate meeting schedules.

• Organize company meetings training sessions team-building activities and various corporate events.

• Coordinate meeting materials on-site support and post-meeting follow-up.

• Welcome visitors and provide professional reception services for customers and business partners.

• Coordinate hotels transportation catering and other business hospitality arrangements.

• Liaise with property management suppliers and third-party service providers.

• Arrange domestic and international business travel including flights hotels visas and other travel arrangements.

• Manage travel expenses and related reimbursement processes.

• Establish and maintain administrative archives and company document management systems.

• Organize and archive contracts notices administrative policies and other official documents.

• Ensure administrative documents are complete accurate and easily accessible.

• Source evaluate and maintain relationships with administrative suppliers.

• Follow up on procurement payments and contract implementation.

• Control administrative costs and improve resource utilization.

• Provide daily administrative support to employees.

• Assist with new employee onboarding and office resource allocation.

• Coordinate with IT facilities and other support departments to resolve office-related issues.

• Perform other administrative duties and cross-functional coordination tasks assigned by management.

• Bachelors degree or above; majors in Business Administration Office Administration or related fields are preferred.

• 5 years of experience in administration office management or general affairs.

• Proficient in Microsoft Office applications (Word Excel PowerPoint).

• Excellent organizational coordination communication and execution skills.

• Detail-oriented responsible and able to work effectively under pressure.

• Strong service mindset and team spirit.

• Proficient in Chinese German and English; fluent English required for most international positions with some roles also requiring proficiency in the local language.

• Office Administration

• Vendor Management

• Business Reception

• Meeting Coordination

• Travel Management

• Cost Control

• Document Management

• Cross-functional Communication & Coordination

• Problem Analysis & Resolution

• Multitasking

Location: Offenbach am Main
Type of Employment: Full-Time