Executive Assistant

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify peoples lives. With intelligent agreement management Docusign unleashes business-critical data that is trapped inside of documents. Until now these were disconnected from business systems of record costing businesses time money and opportunity. Using Docusigns Intelligent Agreement Management platform companies can create commit and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

As an Executive Assistant at Docusign you will support Group Vice President Global Commercial Customer Success. This dynamic global role requires a proactive quick-learning individual capable of managing various relationships with senior executives and employees which necessitates strong communication skills. Ideal for a career-driven resilient Executive Assistant the position involves many responsibilities from daily internal tasks to external customer and partner engagements all demanding meticulous coordination prioritization and confidentiality. You will rely on your exceptional strategic and critical thinking skills and multitasking ability to independently manage executives schedules anticipate future needs and enhance overall team efficiency contributing significantly to the smooth functioning of the organization in a fast-paced collaborative setting.

This is a fixed term contract role for 12 months of duration. This position is an individual contributor role reporting to the Group Vice President Global Commercial Customer Success.

Responsibility

• Supervise comprehensive calendar management for various meetings events and travel across multiple time zones

• Plan and schedule intricate domestic and international travel arrangements

• Manage executives time efficiently including handling their emails preparing documents and organizing meetings

• Maintain business rhythms through effective agenda management meticulous note-taking and overseeing logistics while tracking deliverables and deadlines

• Coordinate and organize logistics for various meetings conferences and special events

• Handle expense reports and run purchase orders as necessary

• Organize prioritize and coordinate multiple work activities ensuring deadline adherence

• Collaborate with internal and external stakeholders at various levels to efficiently gather information generate reports and maintain continuous information flow

• Serve as a liaison for executives facilitating information exchange with senior leaders and other organizational members

• Provide backup support for other Executive Assistants and executives as needed

• Engage actively in the administrative community contributing to collaborative efforts

• Establish cross-functional partnerships with various departments inside the organization

• Prepare VP meeting notes and decks

• Perform other duties as assigned

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a positions job designation depending on business needs and as permitted by local law.

Basic

• 3 years of related experience

• Fluent in English and French

• Experience working with C-level executives

• Experience in executive administrative tasks including scheduling document management and correspondence

• Experience with Google Suite encompassing Gmail Google Calendar Google Slides Google Sheets and Slack within a business environment

• Experience in Concur and Oracle

• Experience in project coordination handling tasks of varying complexity

• Experience handling confidential data policies and updates with utmost trust and discretion

Preferred

• Bachelors degree or equivalent experience

• Skilled in oral and written competencies that enable clear and effective communication with senior leaders

• Ability to work autonomously

• Able to manage multiple executives with different working styles

• Capable of navigating ambiguity and taking action accordingly

• Exhibits flexibility in response to changing priorities and needs

• Demonstrates the ability to run projects work under pressure and consistently meet deadlines

• Shows ability and willingness to acquire new competencies and accept new challenges

• Possesses the ability to handle confidential material with utmost care

• Ensures clear thorough and specific communications with attention to follow-through

• Ability to travel when required

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge skills and experience.

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals.

Global benefits provide options for the following:

• Paid Time Off: earned time off as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Work Authorization Notice: Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time permanent basis without the need for current or future sponsorship.

Working here

Docusign is committed to building trust and making the world more agreeable for our employees customers and the communities in which we live and work. You can count on us to listen be honest and try our best to do whats right every day. At Docusign everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed to be heard to exchange ideas openly to build lasting relationships and to do the work of their life. Best of all you will be able to feel deep pride in the work you do because your contribution helps us make the world better than we found it. And for that youll be loved by us our customers and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation or a religious accommodation during the application process please contact us at .

If you experience any issues concerns or technical difficulties during the application process please get in touch with our Talent organization at for assistance.

Applicant and Candidate Privacy Notice

This position is not eligible for employment in the following states: Alaska Hawaii Maine Mississippi North Dakota South Dakota Vermont West Virginia and Wyoming.

Its important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience skill aptitude and a can-do approach. We will not discriminate based on race ethnicity color age sex religion national origin ancestry pregnancy sexual orientation gender identity gender expression genetic information physical or mental disability registered domestic partner status caregiver status marital status veteran or military status or any other legally protected category.

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