Executive Assistant MWNB

Motherbrain team is a multidisciplinary team (data programming game & narrative design animation etc.) driven by a simple yet ambitious question: among all the possibilities offered by generative AI which ones are genuinely interesting and fun for gameplay

Our mission: to test new experiences with players and to equip creators with the tools to imagine more dynamic immersive and surprising interactions all the way to bringing to life features that couldnt be achieved any other way. Our day-to-day work sits at the intersection of R&D product development short game creation and multi-studio collaboration in service of the gameplay experiences of tomorrow.

We are looking for a highly reliable and proactive Executive Assistant (M/W/NB) to support the Director and Deputy Director in both daytoday operations and higherlevel coordination. Beyond excellent execution skills this role requires the ability to connect the dots and anticipate needs to streamline communication flows and collaboration between the leadership DUO and the partners in a fastmoving environment.

You will act as a force multiplier for the leadership DUO: ensuring flawless logistics while adding structure clarity and focus to incoming requests and workflows.

Executive & Operational Support

• Manage the Director and Deputy Directors agendas with a strong focus on prioritization coherence and time optimization
• Schedule and coordinate meetings across multiple stakeholders and time zones
• Prepare meeting rooms (logistics equipment materials) and ensure smooth execution
• Handle travel arrangements expenses and administrative followups
• Act as the primary point of contact for internal and external meeting requests

Structure Prioritization & Connecting the Dots

• Help rationalize incoming requests by:
  • clarifying objectives
  • challenging urgency when needed
  • grouping or sequencing topics logically
• Identify overlaps dependencies or redundancies across initiatives and meetings
• Proactively suggest agenda structures time blocks or delegation options
• Anticipate upcoming needs deadlines or decision points

Meeting & Followup Support

• Prepare agendas briefing notes and prereads
• Take structured notes when needed and track action items
• Follow up on decisions and commitments ensuring accountability
• Maintain an overview of ongoing topics and priorities

Qualifications :

• Proven experience as an Executive Assistant or similar role supporting senior leadership
• Outstanding organizational and timemanagement skills anticipatory rather than reactive
• Ability to handle confidential information with discretion
• Comfortable operating in a fastpaced environment
• Strong written and verbal communication

Informations supplémentaires :

We operate in a fast-paced constantly evolving environment with a strong startup mindset. As such the responsibilities listed above are not exhaustive.

The role is expected to evolve in line with organizational priorities leadership needs and opportunities for improvement. The person in this position may therefore contribute to additional or ad hoc topics always in alignment with the expected scope of their level within the Career Architecture framework.

We particularly value individuals who demonstrate flexibility initiative and curiosity and who are willing to step beyond their initial scope when it meaningfully contributes to the teams effectiveness and overall impact.

Why Join Us

• Work closely with senior leadership at the heart of decisionmaking
• Join a dynamic passionate agile team with an entrepreneurial mindset
• Have a real impact on how time priorities and energy are allocated
• A role that goes beyond pure execution into trusted partnership

Ubisoft is an equal opportunity employer and offers all individuals the same access to employment regardless of gender ethnicity religion sexual orientation social status disability or age. Ubisoft is committed to fostering an inclusive work environment that reflects the diversity of its player community. 

Remote Work :

No

Employment Type :

Full-time