Executive Assistant Jobs in Bahrain

Company Our client is a private holding company that has an excellent legacy in the Kingdom of Bahrain since it was founded in the 1950s. The company offers various services in the Construction, Manufacturing, Hospitality industries and more. They are currently looking for an Executive Assistant/ Executive Secretary to be based in Bahrain. Duties & Responsibilities: Acts as Executive and Administrative assistant to the Managing Director. Interpret administrative policy and decisions as explained and directed. Takes and transcribes difficult technical dictation if necessary. Prepares reports and records. Takes calls and answers inquiries, opens and sorts mail, compose correspondence independently and maintains records and files. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides historical reference by developing and utilizing filing and retrieval systems recording meeting discussions. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Operates standard office, word processing and computer equipment. Performs related work as required. Qualification & Requirements: Graduate with commercial or business school training or equivalent of “A” level educational background with minimum of five years of experience. Thorough knowledge of standard office practices, procedures and secretarial techniques. Ability to interpret and apply policies and procedures. Ability to type, take and transcribe dictation accurately at a reasonable rate of speed. Ability to plan and supervise the work of others, ability to establish and maintain effective working relationship with other employees, ability to work independently in the absence of specific instructions. Ability to understand and follow written and verbal instructions. Ability to establish and maintain effective working relationship with other employees, officials and clients. Ability to communicate effectively both verbally and in writing, using excellent English. Ability to receive and welcome client and employees, wishing to meet the Managing Director. Less

Company Our client is one of the top engineering consultancy companies in the world, andthey are currently looking for a Financial Controller to be based in Riyadh, Saudi Arabia. Duties & Responsibilities: Mentoring, training, and motivating direct reports and should aim to have a strong and reliable team members who are able to function with minimum or less supervisions Managing the company cashflow, timely monitoring of bank accounts, compliance of financing/credit facility covenants, making sure financial obligations or commitment of resources are met or religiously followed, debt/AP management. Manage/supervise preparation of required financial reports, analysis, generation of historical data as required by company management and stockholders for decision making purposes Manage/supervise timely completion of annual external/internal audits. Directly liaise/coordinate with internal and external auditors to achieve audit objectives. Design, develop and recommend processes to improve efficiencies, reducing costs/wastages across the business Manage/supervise the timely preparation and submission of the annual tax returns and secure Zakat Certificate, including submitting requirements with the Tax Authorities during tax investigations/assessments. Manage/supervise the strict compliance with statutory and financial regulations such as monthly VAT, WHT, Transfer pricing, Local Content, e-invoicing, etc. Manage/supervise the monthly balance sheet accounts reconciliations, financial reviews, and providing advice/feedback to the CFO in clearing balance sheet risk items that needs to be adjusted during month, quarter or year ending closing of the books. Manage and approves the processing and releasing of monthly payroll Working closely with project managers, business line leaders or the executive teams and sharing reports, analysis, findings, or observations that are critical or relevant in the stewardship of the business Manage, monitor Intercompany transactions, reporting and settlements Deals, liaise, coordinate and act as the company’s authorized representative, signatory with bankers, creditors Approves vouchers, journals, payments, adjustments and other transactions that is under the authority of the financial controller. Other task, functions, and responsibilities as the CFO may assign from time to time. Qualification & Requirements: A minimum 15 years of extensive experience gained from multinational, with initially big four experience within engineering, consulting or construction company. Bachelor’s degree in Accounting, preferably with Masters or Post Graduate Degree qualifications. Charted (CA) or Certified Public Accountant (CPA), CIMA, CMA or equivalent qualifications Exposure to related fields of Finance, Economics, Business Administration, Taxation, and Business Law. Strong working knowledge and technical skills in ERP systems like Oracle/SAP or other computerized accounting software used by big organizations to manage General Ledgers, especially during month/quarter/yearend close. Strong knowledge of IFRS as endorsed in Saudi Arabia, which are essential in generating financial statements Advance skills in MS office (Excel, Word, Exchange) Ability to prepare, develop financial and different reporting models Should have good business acumen and strong leadership abilities to lead a team (5 or more), and is able decide, elevate critical accounting problems/issues. Strong interpersonal skills and who can effectively interact or communicate directly with senior management or different stakeholders. Less

Washing and appropriately storing all cooking appliances, instruments, utensils, cutting boards, and dishes. Assisting the Cook with the preparation of meal ingredients, which includes washing, cleaning, peeling, cutting, and chopping fruit, vegetables, poultry, and meat. Sweeping and mopping the kitchen floors as well as wiping down kitchen walls. Assisting with the unloading of delivered food supplies. Organizing and correctly storing food supplies. Less

Coordinating schedules, meetings and appointments Arranging travel, transport and booking accommodation Providing general administration support Preparing documents and PowerPoint slides Managing databases Implementing and maintaining procedures and administrative systems Less

Write accurate, balanced, engaging package scripts. Ensure content is consistent with Aljazeera standards and goals. Originate and develop news and strands. Report and produce from the field. Attend editorial meetings and offer story and coverage ideas. Read news wires, other news services, and news from network feeds for potential stories. Less

Establishment of new corporate relationship Achievement of set top line sales target Up selling via catalog sales Thorough knowledge of products in his department Providing solutions to customers queries & requirements Providing installation services to existing customers/new customers Effective and efficient serving of customer requirement Less

Reading and interpreting engineering blueprints. Constructing base templates if necessary. Measuring and marking out cutting and bending lines. Setting up metalwork machinery including rollers, drill presses, flame cutters, brakes, and shears. Double-checking design specifications before commencing with cutting work. Less

Read in and have an overview of international updates through all available sources Develop the Al Jazeera English news agenda for the day with the Executive Producer Commission stories and assign tasks to the news teams around the world and rest of the news desk Review and re-write news scripts for packages, giving feedback to Reporters and Correspondents where appropriate Less

Conduct market study to scan areas to identify venues for hosting Events, Roadshows etc. Conduct roadshows, events and make telemarketing calls to generate sales leads Process all types of customers’ service requests e.g. service provisioning/ bill payments/ queries/ complaints etc. in a timely and accurate manner Less

Controlling costs through continuous improvement initiatives to identify and eliminate waste Providing leadership in a team environment to achieve organizational goals Analyzing data and making recommendations to senior management regarding changes to improve efficiency or reduce costs Managing projects that require complex planning and integration of multiple tasks and details Creating organizational structures and procedures to support new business initiatives or company growth Monitoring market conditions and competitor activities to identify opportunities for new products or servi Less

Conceive and develop efficient and intuitive marketing strategies Organize and oversee advertising/communication campaigns (social media, TV etc.), exhibitions and promotional events Conduct market research and analysis to evaluate trends, brand awareness and competition ventures Initiate and control surveys to assess customer requirements and dedication Write copy for diverse marketing distributions (brochures, press releases, website material etc.) Maintain relationships with media vendors and publishers to ensure collaboration in promotional activities Less

Driving a van and selling products to customers. Delivering purchase orders and informing existing customers of new products. Increasing sales by promoting products and analyzing competitor behavior. Signing sales contracts, taking purchase orders, and collecting payments. Less

Conduct legal research on cases and gather pertinent legal information. Interpret laws, rulings and regulations in legal documents. Compile, proofread and edit drafts of contracts, leases, licenses, policies and other legal documents. Monitor, study and develop written summaries of proposed and enacted legislation, regulations, court decisions, industry guidelines, trade journals and other relevant publications. Assist with case preparation including opening and closing arguments, and aiding in court motions or pleadings. Daily record keeping with electronic and physical filing of caseloads. Less

Book and produce quality on-air guests. Produce pre-interviews for on air talent. Establish and maintain cooperative relationships with representatives of community, government’s officials and representatives, subject matter experts and public interest groups. Participate in the editorial meeting and propose ideas and guests that are suitable to the news stories of the day. Less

Installing and maintaining operating environments. Monitoring these operating environments. Responding effectively and speedily to any problems. Maintaining a professional demeanor with clients and colleagues. Providing training and support. Ensuring operating environments stay safe and secure. Updating any software and hardware where necessary. Documenting all reported malfunctions and actions taken in response. Less

Evaluating current recruiting procedures to determine whether they can be modified for increased efficiency and effectiveness. Modifying current recruiting procedures or developing new procedures as needed. Monitoring key recruitment metrics to identify and resolve issues affecting recruiting procedures. Supervising and providing overall guidance to the recruitment team. Less

Fill water tanks before each project and ensure that all valves are properly secured and shut Drive concrete pump trucks to and from each project site in a punctual and responsible manner Evaluate site conditions and work with contractors or supervisors to park / set up the truck properly Operate boom and concrete pump to place concrete in desired locations, placing special focus on provided instructions Less

Taking accurate brief from the design team to create impactful 3D renderings and visualisations for contracted projects per the client brief. Collaborate with design staff to amplify the character of a space in an imaginative and compelling manner. Demonstrate a passion for interior design visualization. Work closely with the design team and help to import/light/texture and compose 3D scenes for and still renderings. Should have an interest in interior design and a strong sense of visual storytelling, as well as the technical knowledge and computer skills to put together quality 3D renderings. Will be the integral part of the core design team, to have the ability and confidence to speak up and share ideas. Able to work closely with the team to meet programme schedule. Responsibilities include other duties as assigned: including special tasks involved in responding during urgent work situation. Less

Coordinating daily tasks according to priorities and plans, making changes when necessary due to weather, supply, delivery and personnel Delegating individual responsibilities and projects to crew members and contractors Recruiting, hiring, training, managing and mentoring employees and contractors Providing adequate resources and staffing to meet project schedules, laws, regulations, best practices and safety needs Less

Use straightedges, rules, and staked lines in laying out a foundation or wall pattern Mix specified proportions of cement, sand, and water to obtain grout used in fusing stone pieces together Lay and align stones according to set construction plans and specifications Apply and spread mortar on slabs/surfaces using a trowel Cut, shape, and smoothen rock materials using abrasive saw and power grinders Operate cranes, hoists and other lifting equipment in moving monument sections from truck bed onto the foundation Less