Office Manager
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Job Summary
Our Client is looking for hiring an Office Manager who will be a daily operating hub a multi-hat role keeping the office running new hires landing candidates moving through the pipeline vendors managed events organized social posts going out and the office atmosphere warm. Coordinates office support staff. The visible face of how IN3 treats its people candidates and guests. A permanent central seat not a step toward something else.
What You Own:
- Office & facility: visitor reception meeting rooms supplies maintenance AC/power/connectivity issues renovations support staff coordination.
- Recruitment logistics: candidate scheduling for IN3s 30-hire ramp agency coordination candidate experience no-show follow-ups.
- Onboarding logistics: pre-arrival checklist (laptop accounts ID seat) day-one handover first-week follow-through.
- Employee documentation: contracts personal files IDs leave records attendance clean and audit-ready.
- Event coordination end-to-end: internal events customer visits external presence. Venue catering logistics branded materials.
- Marketing vendor management and light social media posting (LinkedIn scheduled/approved posts light Canva design).
- Vendor & procurement admin: vendor roster quotes purchase delivery asset registration. Liaise with accountant on invoices/expenses.
- Light CEO support: document chasing meeting setup visitor hosting travel coordination when requested.
Cultural and atmospheric center of the office: morning greeting visitor warmth colleague care team morale.
Requirements
What You Bring:
- 46 years office management executive assistance or admin coordination. At least one role at a growing/mid-sized multi-hat company.
- Multi-hat track record: office management at least 2 of: recruitment coordination event coordination vendor/procurement admin light marketing EA-light
- Can-do attitude across the full scope: support-staff supervision facility problems contractor management renovations hands-on physical office work.
- Accessibility and daily on-site presence. Available and reachable.
- Willing to stretch hours for team gatherings customer visits events off-hours needs.
- Warm energetic presence raises the tempo and warmth of the office.
- Recruitment-coordination exposure: scheduling interviews agency coordination onboarding logistics.
- ArabicEnglish bilingual at professional working level.
- Tech-comfortable: Google Workspace/MS Office at intermediate level (real Sheets/Excel formulas filtering pivots). ATS familiarity. LinkedIn. Light Canva.
- Organizational discipline and composure under interruption.
- Confidentiality track record with sensitive information.
- Initiative does not wait to be told what is next.
Nice-to-Have:
- Prior experience at a software/technology company.
- Event coordination at scale (50 attendees).
- Light HR/onboarding background (labor law basics social insurance).
- Social media management experience (Buffer Hootsuite LinkedIn scheduling).
- Light bookkeeping or accounts-coordination exposure.
- Project-coordination tools (Asana ClickUp Trello).
- Direct CEO/founder support experience.
Required Skills:
5 years of experience in marketing roles with at least 23 years in a leadership capacity Strong background in B2B digital services consulting tech or venture ecosystems Proven experience managing and leading external marketing agencies Solid understanding of digital marketing demand generation and brand strategy Data-driven mindset with strong analytical and reporting skills Excellent communication and stakeholder management skills Fluency in English (Arabic is a strong plus) What Success Looks Like Clear consistent brand positioning across all entities High-performing agencies delivering measurable results Marketing directly supporting revenue growth and business objectives Strong visibility and credibility within the startup tech and innovation ecosystem Marketing operating as a strategic growth engine not a support function
