Recruiting Specialist

Key Responsibilities

ATS Management & Applicant Review (UKG Ready)

Manage job requisitions candidate records and hiring stages in UKG Ready Recruiting keeping everything accurate and up to date.

Review applications and resumes against job requirements and move qualified candidates forward to hiring managers.

Update candidate statuses promptly and use approved reasons when closing out applications so records are clear and consistent.

Keep recruiting data accurate and pull reports to help the People team and hiring managers track candidates and hiring progress.

Handle candidate information according to the privacy and data retention requirements for our US and international entities.

Sourcing

Find candidates for open roles through our job boards and sourcing tools including LinkedIn Recruiter ZipRecruiter and Indeed.

Post and refresh job listings so they stay accurate and easy to find.

Build lists of qualified candidates and reach out to learn about their interest in the role.

Work with hiring managers to understand what they need and decide which candidates to move forward.

Interview Coordination & Candidate Communication

Schedule phone screens interviews and panel interviews across time zones coordinating calendars meeting rooms and video links.

Be the main contact for candidates on scheduling status updates and next steps.

Keep candidates informed throughout the process including letting them know when they are no longer being considered.

Follow up with interviewers for feedback and help hiring teams stay on track with decisions.

Offer & Onboarding Support

Prepare offer letters and related documents with the People team.

Coordinate background checks new-hire paperwork and other pre-employment steps.

Coordinate the handoff to onboarding making sure candidate records are accurate and the People team has what they need.

Qualifications

Required

13 years of experience in recruiting coordination sourcing or talent acquisition support.

Hands-on experience with an applicant tracking system; strong comfort learning new HR technology.

Experience sourcing candidates through job boards and LinkedIn.

Exceptional organization and attention to detail in a high-volume environment.

Clear professional written and verbal communication.

Discretion with confidential candidate and employee information.

Preferred

Experience with UKG Ready Recruiting.

Experience supporting hiring across multiple countries or time zones.

Bachelors degree in human resources business or a related field.

Proficiency in Microsoft Excel for tracking and reporting.