Project Manager

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The Project Manager is responsible for leading workplace transformation initiatives and optimizing facility operations for life sciences clients. This role manages complex projects that enhance workplace efficiency employee experience and operational performance while ensuring compliance with stringent industry regulations and safety standards specific to life sciences environments.

Project Management & Delivery

Oversee end-to-end delivery of workplace dynamic projects including space optimization moves/adds/changes (MAC) facility reconfigurations and workplace experience enhancements. Develop comprehensive project plans with clear timelines budgets resource allocation and risk mitigation strategies. Coordinate cross-functional teams including facilities design construction IT and client stakeholders to ensure seamless project execution. Manage project budgets ranging from $50K to $5M tracking expenditures and ensuring cost-effective delivery.

Life Sciences Compliance & Safety

Ensure all workplace projects comply with FDA cGMP biosafety level requirements and relevant life sciences regulations. Coordinate with Environmental Health & Safety (EH&S) teams to maintain cleanroom standards contamination control and laboratory safety protocols during project activities. Manage documentation and validation processes required for regulated environments including change control procedures and qualification protocols (IQ/OQ/PQ).

Stakeholder Management

Serve as primary point of contact for client leadership understanding their strategic workplace objectives and translating them into actionable project plans. Facilitate regular project status meetings providing transparent communication on progress challenges and solutions. Build strong relationships with laboratory scientists research teams and operational staff to minimize disruption to critical work.

Space Planning & Optimization

Analyze workplace utilization data and occupancy trends to identify optimization opportunities within laboratory office and support spaces. Develop space allocation strategies that balance research needs collaboration requirements and regulatory compliance. Implement workplace flexibility solutions including hot-desking collaborative zones and hybrid work models where appropriate for non-laboratory functions.

Change Management

Lead organizational change management efforts associated with workplace transformations ensuring smooth transitions and user adoption. Develop and deliver communication plans training programs and engagement activities to prepare employees for workspace changes. Address concerns and resistance proactively fostering positive attitudes toward workplace evolution.

Vendor & Resource Coordination

Manage relationships with contractors furniture vendors technology providers and specialized life sciences equipment suppliers. Evaluate vendor performance negotiate contracts and ensure service level agreements are met. Coordinate logistics for furniture installation equipment relocation and technology deployments with minimal operational disruption.

Technology Integration

Collaborate with IT and digital workplace teams to integrate workplace technology solutions including occupancy sensors room booking systems and workplace experience platforms. Ensure technology implementations support data-driven decision-making for ongoing space optimization.

Education & Experience

Bachelors degree in Project Management Facilities Management Engineering Architecture or related field required. 5-7 years of progressive project management experience in facilities management corporate real estate or workplace services. Minimum 3 years of experience working within life sciences pharmaceutical biotech or highly regulated laboratory environments. PMP LEED AP or equivalent professional certification preferred.

Technical Competencies

Deep understanding of life sciences facility requirements including laboratory design cleanroom operations biosafety protocols and equipment-intensive environments. Proficiency in project management methodologies (Agile Waterfall Lean) and tools (MS Project Smartsheet Asana). Knowledge of building systems HVAC requirements for controlled environments and critical utility management. Experience with CAFM/IWMS platforms and workplace analytics tools. Strong financial acumen including budget development cost tracking and financial reporting.

Regulatory Knowledge

Working knowledge of FDA regulations cGMP requirements ISO standards applicable to life sciences facilities. Understanding of biosafety level (BSL) requirements and associated facility design considerations. Familiarity with laboratory safety standards chemical handling protocols and environmental compliance requirements.

Soft Skills

Exceptional communication skills with ability to translate technical concepts for diverse audiences from laboratory scientists to C-suite executives. Strong problem-solving capabilities and ability to navigate complex ambiguous situations in fast-paced environments. Proven ability to influence without authority and build consensus among stakeholders with competing priorities. Detail-oriented with strong organizational skills and ability to manage multiple concurrent projects. Adaptable and resilient comfortable working in dynamic environments with evolving requirements.

Successful project delivery within scope schedule and budget parameters (95% on-time on-budget completion). Client satisfaction scores and NPS ratings. Space utilization improvement metrics and cost-per-square-foot optimization. Compliance adherence rate (100% for regulatory requirements). Stakeholder engagement and change adoption rates.

This position operates within life sciences facilities including laboratories cleanrooms manufacturing areas and office environments. May require PPE usage and adherence to strict safety protocols when accessing controlled areas. Flexibility to work on-site at client facilities with occasional evening or weekend hours to minimize disruption to operations. Hybrid work arrangements may be available for non-site-critical activities.

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If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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